Assistant

ROSTR, Inc.; Burbank (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

ROSTR, Inc. in Burbank, CA seeks an Assistant to provide administrative support to the MDDN and artist teams, upholding standards of service and confidentiality.

You will manage calendars, coordinate travel across time zones, prep daily schedules, screen emails, and assist with travel and show logistics, while contributing marketing ideas and keeping teams aligned.

Qualifications

• Bachelor’s degree not required but strong organizational skills are essential.
• Experience supporting executives in a fast-paced environment is preferred.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Provides administrative support with integrity and discretion in handling confidential information.
• Balances and maintains calendar for Executive: set all calls, meetings, zooms.
• Ensures information in Executive's calendar is correct and updated.
• Prepares daily schedules and reminds executives of upcoming events.
• Ensures artist calendars are correct in partnership with Coordinator and Associate.
• Prioritizes unanswered emails and brings urgent items to Executive’s attention.
• Updates artist one sheets with updated stats and numbers weekly.
• Schedules artist sessions set by Executive.
• Maintains smooth information flow among internal and external teams.
• Contributes marketing ideas and creative brainstorming.

Skills

Calendar management

Executive support

Communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

GSuite

Microsoft Office

Job description

Summary/Objective: The Assistant provides administrative support to the MDDN and artist teams, following all MDDN standards for service.

Responsibilities:

• Provides administrative support with integrity and discretion in handling confidential information, and professionalism in dealing with manager's business as well as personal contacts
• Balances and maintains calendar for Executive: set all calls, meetings, zooms
• Ensures all the information is in Executive's calendar is correct and updated accordingly
• Ensures executives are set up for success in every way including: sending daily schedules each morning, provide reminders of upcoming events, provides all the details concisely executives are prepared
• Ensures artist's calendar and schedules are correct in partnership with Coordinator and Associate
• Assists in prioritizing unanswered emails and brings them to the attention of the Executive timely
• Updates all artist one sheets with most recent stats and numbers weekly
• Handles scheduling of artist sessions set by Executive
• Keeps information flowing among all members of internal and external teams
• Helps with marketing ideas and creative brainstorming
• Coordinates travel for executive and makes sure the schedule is accurate across multiple time zones including: promo schedules travel bookings, sorting visas, accommodations, and itineraries
• Assists travel coordination in partnership with Tour Manager and provides itineraries for vans, hotels, and flights
• Processes all show guest list, press, and photography requests in partnership with the Tour Manager
• Assists on-site at client events, shows, shoots, as needed/requested by supervisor.
• Adheres to all formatting and posting standards related to MDDN social media posting
• Additional duties outside of this list of responsibilities may be assigned by the employee’s manager from time to time

Qualifications:

• High School Diploma or GED required
• 1-2 years of experience in the Entertainment Industry required
• Demonstrates good common sense, be reliable, trustworthy, and capable of handling high-stress situations in a calm manner
• Ability to operate with an exceptional attention to detail, excellent organizational and analytical skills, and most importantly, the ability to prioritize and multi-task under extreme pressure in a fast-paced environment
• Intermediate knowledge of GSuite/Microsoft Office toolsPhysical Requirements:
• This position may require the employee to stand, walk, or sit for long periods of time beyond 8 hours
• This position may require the employee to work in environments with loud sound