Executive Assistant (LN Concerts)

Live Nation; Beverly Hills (CA); On-site; USD 70,000 - 98,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Paid time off

401(k) match

Stock program reimbursement

Tuition reimbursement and trainings

New parent programs

Volunteer time off

Concert tickets

Job summary

Live Nation Entertainment in Beverly Hills is seeking a proactive Executive Assistant to support a Touring Executive in the Concerts division. The role requires exceptional organization, discretion, and the ability to manage a demanding calendar, coordinate meetings, calls, and travel.

The ideal candidate has a bachelor's degree or equivalent, 2+ years supporting a senior leader, strong MS Office skills, travel planning experience, and fluency in Spanish.

Qualifications

• Minimum 2+ years supporting a senior-level executive, ideally in music or live events.
• Experience coordinating complex calendars and travel itineraries.
• Strong written and verbal communication with high discretion.

Responsibilities

• Manage a busy, complex calendar and coordinate meetings and events.
• Screen calls, take messages, and follow up on information requests.
• Arrange travel including flights, hotels, and car services; update itineraries.
• Prepare correspondence, memos, and presentations.
• Interface with agents, managers, and venues to book and organize shows.
• Provide general administrative support and manage multiple projects.

Skills

Executive support

Calendar management

Multitasking

Discretion

Written and verbal communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner
• Communicate with high-level contacts inside and outside the company, including booking agents, Artist Managers, and leading industry professionals
• Work with other members of internal departments as requested to promote departmental objectives
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality
• Directly coordinate, or coordinate with the Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotels, and transportation. Update itineraries and check for new information pertaining to travel. Prepare and update office travel schedule
• Coordinates, administers,, and tracks show contracts, payments, and other paperwork from beginning to end
• Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars, and ticketing schedules
• Assist in administration for booking amphitheaters, arenas, and theaters
• Run business-related errands as requested by assigned executive
• Multitask in a fast-paced environment and remain organized, with attention to detail
• Serve as the point of contact for incoming ticket requests from internal and external clients
• Other duties as assigned by management

Benefits

• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• OTHERS: Volunteer time off, crowdfunding network

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts divisionThis role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environmentConfident working independently and in a team environment, with a strong sense of ownership and accountabilityBachelor’s degree or equivalent professional experienceMinimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industriesTechnically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online researchFlexibility to work a varying schedule, including evenings and weekends, based on business needsSuperior organizational, time management, and multitasking skillsStrong written and verbal communication skillsExperience with travel coordination and event planningHigh degree of professionalism and discretion in handling sensitive informationMust be fully fluent in Spanish