Manager, Accounts Payable

Quirch Foods; Coral Gables (FL); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental, Prescription Drug

401K savings Plan

Paid Holidays

Personal Time off

Employee Discounts

Job summary

Quirch Foods is seeking an Accounts Payable Manager to oversee daily AP operations, manage 3-way match workflows, and lead a team of AP professionals. The role focuses on accuracy, timely processing, and strong vendor relationships.

The ideal candidate brings 5+ years in AP with supervisory experience, strong internal controls knowledge, and experience with GP Dynamics or Dynamics 365 Business Central. Bilingual English/Spanish preferred, with a focus on compliance and efficiency.

Qualifications

• Bachelor's degree in Accounting or related field.
• At least 5 years of accounts payable experience, including 2+ years in a supervisory/management role.
• Knowledge of AP processes, internal controls, and accounting principles.
• Experience with 3-way match workflows and ERP systems preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Oversee daily accounts payable activities including invoice processing, payment approvals, and vendor account maintenance.
• Manage automated 3-way match workflows and resolve discrepancies in a timely manner.
• Ensure invoices are processed accurately and within established timelines.
• Monitor workflow and payment schedules to maintain vendor relationships.
• Lead and develop AP staff; establish performance expectations.
• Oversee vendor onboarding, W-9 documentation, payment terms, and compliance.
• Assist with audits and 1099 reporting; ensure regulatory compliance.
• Identify opportunities to streamline AP processes and automate workflows.
• Develop and document standard operating procedures for AP functions.

Skills

Accounts Payable

Leadership

Analytical skills

Communication

Process improvement

Multitasking

Education

Bachelor's degree in Accounting or related field

Tools

GP Dynamics

Dynamics 365 Business Central

Excel

PowerPoint

Outlook

Copilot

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Essential Duties And Responsibilities

• Accounts Payable Operations: Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance.
• Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner.
• Ensure invoices are processed accurately and within established timelines.
• Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions.
• Team Leadership: Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth.
• Establish clear performance expectations and accountability measures for the AP team.
• Promote collaboration and continuous improvement within the department.
• Vendor Management: Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner.
• Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls.
• Ensure vendor records are maintained accurately, including W-9 documentation and payment terms.
• Compliance & Controls: Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes.
• Assist with annual audits by preparing documentation and responding to auditor requests.
• Support compliance with 1099 reporting requirements and other tax-related obligations.
• Process Improvement: Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices.
• Assist in the implementation and optimization of AP systems and workflows.
• Develop and document standard operating procedures for AP functions.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Must have a high level of integrity and trustworthiness.
• Strong understanding of accounts payable processes, internal controls, and accounting principles.
• Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred.
• Experience with ERP/accounting systems preferred (e.g., GP Dynamics, Dynamics 365 Business Central).
• Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot).
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Strong communication and interpersonal skills with the ability to collaborate across departments and with external vendors.
• Experience managing high-volume invoice processing environments preferred.
• Fluency in English and Spanish preferred.

Benefits You Will Enjoy

• Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan
• 401K savings Plan
• Paid Holidays
• Personal Time off
• Employee Discounts

Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States.