Management Assistant (m|w|d)

PVA TePla AG; Germany (OH); On-site; USD 46,274 - 69,412; Full time

Benefits offered by this job

Remote work

Flexible hours

30 vacation days

Modern workspaces

Healthcare benefits

Subsidized retirement plan

Cafeteria and free coffee

Company parties

Bonus payments

Job summary

PVA TePla AG is seeking a dedicated professional to manage the executive team's schedule and organize business trips. You will prioritize customer inquiries and prepare for meetings, all while maintaining bilingual communication in German and English.

Your profile should include a business apprenticeship, relevant experience in a technical field, and proficiency in standard Office applications. Enjoy benefits like remote work, 30 vacation days, and development opportunities!

Qualifications

• Professional experience in a similar position from a technical or manufacturing company.
• Ability to handle confidential information discreetly.
• Strong organizational skills in managing schedules and events.

Responsibilities

• Manage the executive team’s schedule and organize business trips.
• Prioritize and forward customer and supplier inquiries.
• Prepare for meetings and record key points.

Skills

Fluent in German (C2)

Communication in English (B2–C1)

Knowledge of Office applications

Experience with ERP systems

Education

Completion of a business apprenticeship

Further training as a business administrator

Job description

PVA TePla is a leading international high-tech company based in Wettenberg that combines innovation with team spirit. Since 1991, we have been developing and manufacturing intelligent systems for the production, finishing, and inspection of high-performance materials - serving industries ranging from semiconductors to aerospace. More than 1,000 employees in 8 countries across 3 continents work together in an open corporate culture with flat hierarchies to create efficient, precise, and sustainable solutions for our customers.

Your responsibilities

• You will manage the executive team’s schedule and handle the organization of business trips
• You will professionally prioritize customer and supplier inquiries, forward them to the relevant departments, and follow up on their resolution
• You will professionally prepare for meetings with internal and external contacts and business partners and record the key points in the minutes
• You handle correspondence in German and English with ease and serve as a competent first point of contact for external inquiries
• You pitch in with administrative processes—from invoice approval to coordinating organizational matters
• You will independently organize company events and employee gatherings—from planning to execution
• You will create clear and concise presentations and reports

Your Profile

• You have completed a business apprenticeship, ideally supplemented by further training as a business administrator (m/f/d)
• You have professional experience in a similar position, ideally from a technical or manufacturing company
• You have excellent knowledge of standard Office applications; experience with ERP systems is a plus
• You have a business acumen and are interested in acquiring technical know-how
• You are fluent in German (C2) and communicate effortlessly in English (B2–C1)
• You hold a Class B driver’s license
• Even in unclear situations, you set priorities independently, handle confidential information discreetly, and keep a cool head under time pressure

Our Benefits

• Remote work and flexible hours help you maintain a healthy work-life balance
• 30 days of vacation give you plenty of time to relax
• Modern workspaces and high-quality equipment support you in your daily work
• A wide range of development opportunities help you actively advance your career
• Healthcare, an on-site doctor, and fitness programs contribute to your well-being
• A subsidized retirement plan secures your future
• A cafeteria, free coffee, and discounted beverages ensure relaxing breaks
• JobRad and good public transportation connections make your daily commute easier
• Bonus payments and anniversary bonuses recognize your commitment and loyalty
• Company parties and attractive employee discounts strengthen team spirit and offer additional benefits

Benefits may vary depending on location and position.

Your Contact

Please apply exclusively through our online application platform. Unfortunately, we cannot consider applications submitted via email.
If you have any questions about the application process, please contact Nadine Schuh
at [e-mail].