Management and Program Assistant

Ativesite; Florida; Remote; USD 58,000 - 88,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Federal Aviation Administration in Florida is seeking an experienced administrative professional to support the AFS International Programs & Policy Division. The incumbent will perform a variety of routine and complex administrative tasks under limited supervision, including data analysis, reporting, and forms management.

The role requires coordinating travel documents, preparing reports, and ensuring policy compliance. Telework eligibility is noted; a Secret security clearance is required.

Responsibilities

• Performs a combination of routine, multiple and varying assignments related to the AFS International Programs & Policy Division, mission under limited direction.
• Applies experience to perform administrative assignments for projects/programs; and clerical tasks.
• Compiles, tracks, analyzes data; provides advanced computer assistance; schedules meetings; prepares correspondence; explains organization policies; coordinates new office policies and systems.

Job description

• Department: Department of Transportation

Incumbent will perform a combination of routine, multiple and varying assignments related to the AFS International Programs & Policy Division, mission under the limited direction of the Office Manager, Front-line Manager, or Administrative Officer in day-to-day operations of the office.

Key Responsibilities

Performs a combination of routine, multiple and varying assignments related to the AFS international Programs & Policy Division, mission under the limited direction of the Office Manager, Front-line Manager, or Administrative Officer in day-to-day operations of the office. Applies experience and advanced knowledge to perform administrative assignments for projects/programs; and clerical assignments.

Has a broad understanding of how administrative assignments contribute to organizational activities. Responsible for compiling, tracking, and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanations of organization policies; and coordinating the implementation of new office policies and systems. Receives visitors and callers.

Ascertains the nature of the visit/call and directs the individual to the appropriate office/team. Prepares various reports and composes and prepares routine correspondence such as letters and memorandums. Reviews outgoing correspondence for grammatical and procedural accuracy. May serve as time and attendance focal point for the office. Ensures travel authorizations and other travel documents are prepared accurately and comply with regulatory guidelines.

Serves as government Funds Certifier purchase and card enters and transactions procurement into actions. Utilizes a variety of software programs to accomplish assignments. Demonstrates considerable independence in planning time, and coordinates only as needed with the Office Manager, Frontline Manager, and Administrative Officer to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks.

Provides files and records management oversight. Demonstrates considerable independence and prioritizes assignments time, and coordinates assigned resources as needed. Contacts are typically internal and external to share information, coordinate efforts, and discuss the statuses assignments. May provide recommendations to improve work processes. Resolves most problems and work issues without assistance.

Identifies issues needing attention of Office/Frontline Manager and helps them develop and recommend solutions. Provides guidance to lower level administrative support staff for handling routine problems and issues. This position will be called upon to gather AVS/AFS international statistical data and reports, and participate in analysis utilized in the preparation and issuance of managerial responses to bargaining unit actions, AFS, AVS, and/or FAA.

Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities.

Requirements & Education

Education may not be substituted for experience.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $58383 – $87578/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-12-04.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-15 · Not affiliated with or endorsed by OPM or USAJOBS.gov