Management and Program Assistant

Federal Aviation Administration; Anchorage (AK); Remote; USD 62,000 - 93,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The Federal Aviation Administration in Anchorage, AK is seeking a Management and Program Assistant to support the ATO Technical Operations division. You will perform a mix of routine and complex administrative tasks under limited direction, assisting managers and staff, and occasionally leading other support staff.

Responsibilities include planning and managing correspondence and budgets, processing travel, maintaining files, scheduling meetings, and providing advanced computer support using

Qualifications

• Education substitution for the F band: Bachelor's degree or combination education and experience may qualify.
• Ability to perform a mix of routine and complex administrative assignments under limited direction.
• Experience with preparing and managing correspondence, budgets, travel, and records.

Responsibilities

• Performs a combination of routine and multiple assignments in support of a professional, technical, or specialized occupation.
• Assists managers and staff in day-to-day operations and may lead other support staff.
• Plans and performs administrative tasks for projects/programs; tracks and analyzes information.

Skills

Administrative support

Budget tracking

Travel arrangements

Office coordination

Supervisory support

Excel

Castle

eLMS

E2

Education

Bachelor's degree

Tools

Castle

eLMS

E2

Excel

DELPHI

Job description

• Department: Department of Transportation

Serves as a Management and Program Assistant in ATO Technical Operations.

Key Responsibilities

Performs a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments.

Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Has a broad understanding of how administrative assignments contribute to organizational activities. Typical specialized assignments may include preparing and managing correspondence; compiling, tracking.

and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance; providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and travel records and arrangements.

Uses a wide variety of computer programs and software applications" including Castle, eLMS and E2. Utilizes a variety of financial applications such as DELPHI. REGIS, PRISM, PCPS, etc., as well as Excel to analyze, troubleshoot and problem solve. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager, project/program manager, team leader, or more experienced employee to prioritize assignments and use assigned resources.

Often helps others plan and identify resources to accomplish projects/programs/tasks. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Contacts are typically internal and external.

Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported.

Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approach(es) or to recommend a new approach(es). Typically works under limited instructions that are provided by a manager, project/program manager, team leader, or more experienced employee. May provide recommendations to improve work process.

Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.

Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS).

Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Requirements & Education

Education substitution for the F band: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university. Combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $61984 – $92980/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-14.

How many openings are available?

There are 4 openings for this position.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

Source: USAJOBS.gov — U.S. Federal Government