Management and Program Assistant

Federal Aviation Administration; Fairbanks (AK); Hybrid; USD 62,000 - 93,000; Full time

Job summary

Federal Aviation Administration in Fairbanks, AK seeks an Administrative Support Specialist to perform a range of office tasks under limited direction, assisting the Field Office and Frontline Management Team.

The role emphasizes data tracking, scheduling, policy explanation, and coordinating new office policies and systems, with opportunities to lead other staff and contribute to multiple projects.

Qualifications

• Education is not qualifying and may not be substituted for experience.

Responsibilities

• Performs routine and varied administrative assignments under limited direction.
• Assists Office Manager and Frontline Management Team with day-to-day operations.
• Coordinates multiple projects for the Field Office and may act as lead for support staff.
• Maintains data tracking, prepares correspondence, and explains policies.
• Uses travel and cost data systems and ensures compliance with procedures.
• Provides guidance to staff and helps improve work processes.

Job description

• Department: Department of Transportation

The duty location for this position is Fairbanks, AK.

Key Responsibilities

Performs a combination of routine, multiple, and varying assignments under the limited direction of the Field Office and Frontline Management Team. Assists Office Manager and Frontline Management Team, as well as the Administrative Officer, in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments for the Field Office. Performs back-up duties in the absence of the Administrative Officer.

Work activities typically support multiple projects/programs and contribute to the objectives of the organizational unit. Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Has a broad understanding of how administrative assignments contribute to organizational activities.

Responsible for compiling, tracking, and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanation of organization policies; and coordinating the implementation of new office policies and systems. Utilizes a variety of software programs to accomplish assignments.

Demonstrates considerable independence in planning time, and coordinates as needed with the Office Manager, Frontline Management Team, and Administrative Officer to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks. May provide recommendations to improve work processes.

Resolves most problems and work issues without the assistance of the Office Manager, Frontline Management Team, or Administrative Officer. Identifies and informs Office Manager, Frontline Management Team, Administrative Officer, and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower level administrative support staff for handling routine problems and issues.

Utilizes the government travel system as necessary, and assures compliance with established procedures and cost accounting data. Performs other duties as assigned.

Requirements & Education

Education is not qualifying and may not be substituted for experience.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $61984 - $92980/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.