Management and Program Assistant (FV-344-F)

Federal Aviation Administration

Hayward (CA)

Teletrabalho

USD 69 000 - 103 000

Tempo integral

Há 3 dias

Torna-te num dos primeiros candidatos

Uma candidatura completa num minuto

Currículo e carta de apresentação personalizados, prontos a enviar.

Ultrapassa os filtros ATS

Resumo da oferta

Federal Aviation Administration in Hayward, California, is seeking a Management and Program Assistant to support managers, staff, and programs with varied administrative tasks.

The role involves handling personnel actions, travel, budgeting, procurement, time and attendance, and record-keeping, under supervision. Telework is eligible for this federal position.

Qualificações

Education may not be substituted for experience.

Responsabilidades

Plan and perform administrative assignments contributing to organizational activities.
Initiate requests for personnel actions and documents to fill vacancies and effect actions (promotions, details, resignations, certifications).
Coordinate with the servicing HR office on personnel actions and budget preparation.
Maintain automated systems for tracking obligations and expenditures during the budget cycle.
Initiate or review procurement requests and ensure justification meets expenditure criteria.
Perform time and attendance duties for large groups with varying schedules and pay entitlements.
Use travel system to authorize, review, and validate travel vouchers for compliance.
Ensure compliance with security guidelines for keys, badges, access cards and credentials.
Independently use software to prepare narrative and statistical reports and charts.
Work under general supervision with increasing independence in planning and prioritizing tasks.

Descrição da oferta de emprego

Management and Program Assistant (FV-344-F)

Department: Department of Transportation

Management and Program Assistant within ATO, Air Traffic Services. Assignments will support managers, staff, and other employees in day-to-day operations. Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff and other employees in day-to-day operations.

Key Responsibilities

Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments may include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).

Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.

Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.

Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.

Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors. Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts.

Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher-level professional. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources.

Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approaches or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions.

Provides guidance to lower-level support staff members for handling routine problems and issues. Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is compliant and accepted without significant changes.

Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions. Contacts arc typically internal and external.

Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments.

Requirements & Education

Education may not be substituted for experience.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $68531 – $102801/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-17.