Management and Program Assistant

Federal Aviation Administration; Arlington (VA); Remote; USD 63,000 - 94,000; Full time

Job summary

Federal Aviation Administration in Arlington, VA seeks a Management and Program Assistant within ATO, Air Traffic Services to support managers, staff and employees in day-to-day operations. The role includes handling personnel actions, budget data, procurement requests and time/attendance duties.

Responsibilities also cover travel authorizations, security credential management, and maintaining organizational systems while working under supervision for prioritization and using guidance to resolve

Qualifications

• Education may not be substituted for experience.

Responsibilities

• Supports managers, staff, and employees in day-to-day operations.
• Initiates requests for personnel actions and documents to fill vacancies and effect other personnel actions.
• Coordinates with the HR office regarding personnel actions and discrepancies.
• Maintains organizational systems for staff levels, positions, and statuses.
• Gathers and formats financial information to assist budget submissions.
• Manages automated systems tracking obligations and expenditures during the budget cycle.
• Initiates procurement requests and ensures expenditures meet criteria.
• Ensures internal controls of agency property through inventories.
• Performs time and attendance duties for large groups with varying schedules.
• Uses travel system to process travel authorizations and vouchers for compliance.
• Ensures facility security guidelines and issues access credentials.

Job description

• Department: Department of Transportation

Management and Program Assistant within ATO, Air Traffic Services. Assignments will support managers, staff, and other employees in day-to-day operations.

Key Responsibilities

Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments may include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).

Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.

Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.

Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.

Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors. Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts.

Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher level professional. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources.

Established policies/procedures provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approaches or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions.

Provides guidance to lower level support staff members for handling routine problems and issues. Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is compliant and accepted without significant changes.

Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions. Contacts are typically internal and external.

Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments.

Requirements & Education

Education may not be substituted for experience.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $62724 – $94090/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-19.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-01 · Not affiliated with or endorsed by OPM or USAJOBS.gov