Aviation Safety Assistant (Office Automation)

Federal Aviation Administration

Aʻoloau (AS)

Remote

USD 39,000 - 56,000

Full time

2 days ago

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Benefits offered by this job

Telework eligible

Job summary

Federal Aviation Administration in Scottsdale, AZ seeks an Aviation Safety Assistant (Office Automation) to provide administrative, semi-technical, and clerical support to supervisors and Aviation Safety Inspectors. The role includes processing airman certificates and FAA authorizations, maintaining files and correspondence, and supporting training programs for examiners.

The position also handles scheduling coordination, timekeeping, and data entry into automated systems, while ensuring

Qualifications

Education is not qualifying for this position.

Responsibilities

Provide administrative, semi-technical, and clerical support to the supervisor or manager, Aviation Safety Inspectors, and Administrative Officer.
Process FAA authorizations and airman certificates including ground instructor, flight instructor, mechanic, repairman, and flight engineer.
Examine applications for completeness and consistency with FAR requirements; maintain files and correspondence.
Support the Designated Written Test Examiner program with orientation and training for new examiners and administer FAA written examinations.
Maintain correspondence control and suspense files; ensure accuracy of documents and attachments.
Coordinate inspector schedules, prepare time and attendance forms, and interact with the public and other FAA offices.
Assemble and enter information into automated programs (OPSS, VIS, EIS) and generate reports.
Maintain administrative/technical libraries and support fiscal program activities.

Job description

Aviation Safety Assistant (Office Automation)

Department: Department of Transportation
Location: FAA Nationwide-Selectee Remains in Current Duty Location

Incumbent is an Aviation Safety Assistant (Office Automation) (OA) in the Scottsdale, AZ Flight Standards District Office (FSDO). Provides administrative, semi-technical, and clerical related support to the supervisor, or manager, Aviation Safety Inspectors (ASIs), and Administrative Officer.

Key Responsibilities

Technical Program Support Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency. Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.

Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required. Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.

Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary. Conducts FAA written examinations by assembling and distributing test materials, and following up to ensure corrective action is taken if necessary. Correspondence and Reports Researches, writes, and types non-technical and routine technical correspondence.

Responsible for maintaining correspondence control and suspense files. Reviews outgoing correspondence for grammatical accuracy, procedural agreement, aircraft technical manuals and factual inconsistencies, attachments, enclosures, dates, and signatures. General Office Support Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives.

Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels. Maintains administrative/technical library with includes orders, notices, Federal Aviation Regulations (FARs), Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc. Assures that charts and office logs are kept current.

Coordinates organization's schedule with regard to inspectors¿ schedules, flight checks, exams, itineraries and coordinates supervisor's appointment schedule. Prepares time and attendance forms for organization personnel, maintain supporting documentation, and submit to appropriate payroll office. Communication Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately. Interacts with the public and other FAA offices.

Assists visitors, determines needs and provides information or refers as appropriate. Automation Program Support Assembles and enters information into various automated programs (such as Operations Specifications Subsystems (OPSS), Vital Information Subsystem (VIS), and Enforcement Information System (EIS)) and retrieves, prints, and reviews output.

Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations for National Data Base (NDB) and EIS database systems. Generates reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items. Administrative Program Support Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives.

Examines current procedures and practices and recommends or implements changes. Instructs organization personnel (including new employees) on proper administrative procedures. Fiscal Program Support Manages cuff records in REGIS or equivalent management system providing tracking and validation support of funds for employee travel. Duties listed above are at the FG-7 level.

Requirements & Education

Education is not qualifying for this position.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $38791 – $56039/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-12-03.