Management and Program Assistant

Federal Aviation Administration; Auburn (WA); Hybrid; USD 47,000 - 70,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Federal Aviation Administration in Auburn, WA, seeks a Management and Program Assistant to support managers, staff, and other employees in day-to-day operations. The role involves administrative tasks across agency programs, personnel actions, travel processing, and security credential management.

Telework eligibility is noted, with responsibilities spanning budget coordination, reporting, time and attendance, and inter-unit coordination.

Qualifications

• No educational requirements.

Responsibilities

• Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures.
• Assists managers, support staff and other employees in day-to-day operations.
• Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).
• Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status.
• Collects, formats and presents historical and trending financial information to support budget requirements.
• Manages time and attendance duties for large groups of employees with varying schedules and entitlements.
• Uses travel systems to process travel authorizations and vouchers in line with guidelines.
• Ensures compliance with facility security guidelines and issues access credentials for FAA staff and visitors.
• Prepares narrative and statistical reports using various software.

Job description

• Department: Department of Transportation

Position is a Management and Program Assistant within ATO, Air Traffic Services. Assignments will support managers, staff, and other employees in day-to-day operations. Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff and other employees in day-to-day operations.

Key Responsibilities

Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments may include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).

Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.

Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.

Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.

Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors. Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts.

Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher level professional. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources.

Established policies/procedures provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approaches or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions.

Provides guidance to lower level support staff members for handling routine problems and issues. Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is compliant and accepted without significant changes.

Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timeliness in the completion of assigned tasks. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions. Contacts arc typically internal and external.

Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments.

Requirements & Education

There are no educational requirements for this position.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $46830 – $70248/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-29 · Not affiliated with or endorsed by OPM or USAJOBS.gov