Management and Program Assistant

Federal Aviation Administration; El Segundo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Federal Aviation Administration (FAA) office in El Segundo, CA seeks an administrative professional to support daily operations for the FSDO. You will handle correspondence, timekeeping, data analysis, event scheduling, and system coordination while exercising independent problem-solving and collaborating with team members.

Qualified applicants will show experience with office automation software, records management, travel administration, and calendar coordination, with a focus on accuracy

Qualifications

• Experience using office automation software to create letters/memos, reports, and spreadsheets.
• Experience in performing a wide variety of administrative functions including records keeping, travel administration, time and attendance management, and file organization.
• Typing speed of 40 words per minute based on a 5-minute sample with three or fewer errors.

Responsibilities

• Manage correspondence and data entry to support daily office operations.
• Assist with timekeeping, records keeping, and travel administration.
• Schedule meetings and events, coordinate calendars and logistics.
• Explain policies and coordinate systems to staff and managers.
• Perform administrative tasks with minimal guidance and collaborate with team members.

Skills

Office automation

Records management

Timekeeping

Travel administration

Meeting scheduling

Tools

Microsoft Word

Microsoft Excel

SharePoint

Job description

The incumbent oversees a range of administrative tasks that support the daily functions of the FSDO. Responsibilities include managing correspondence, assisting with timekeeping, data analysis, event scheduling, policy explanation, and system coordination, often requiring independent problem-solving and decision-making, as well as team interaction. Additional duties may be assigned as necessary.

To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-D, FG/GS-5/6 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automation software systems/programs to create letters/memos, reports, spreadsheets; experience in performing a wide variety of administrative functions to include records keeping, travel administration, time and attendance management, organizing and managing files and records; scheduling meetings, and other administrative functions in support of an office.

To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-E, FG/GS-7/8 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automation software systems/programs to create letters/memos, reports, spreadsheets; experience in performing a wide variety of administrative functions with little to no guidance/direction from supervisor/management to include records keeping, travel administration, time and attendance management, organizing and managing files and records; scheduling meetings, and other administrative functions in support of an office. Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs.

Qualifications must be met by the closing date of this vacancy announcement.

Must be able to type 40 words per minute based on a 5-minute sample with three or fewer errors.