Maintenance Planning Coordinator

ISP Technologies Inc.; Texas City (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Team rewards

Annual bonus

Benefits package

401(k) plan

Job summary

ISP Technologies Inc. in Texas City, TX is seeking a Maintenance Planning Administrative Support to join the Maintenance and Reliability team.

This role will help plan, schedule, and coordinate maintenance work, ensuring availability of materials, labor, and equipment to keep operations running smoothly. You will maintain CMMS records, support daily and weekly schedules, and collaborate with procurement, operations, and engineering to resolve conflicts and minimize downtime.

Qualifications

• High school diploma or equivalent required; Associate or bachelor’s degree in maintenance, engineering technology, supply chain, business, or a related field preferred.
• Three or more years of experience in industrial maintenance scheduling, maintenance planning, MRO materials, storeroom operations, procurement, or a closely related role.
• Experience in a chemical, petrochemical, refining, pharmaceutical, or other process-manufacturing environment preferred.
• Working knowledge of mechanical, electrical, instrumentation, and rotating-equipment maintenance terminology and parts.
• Proficiency with a CMMS/EAM system such as IBM Maximo and with Microsoft Excel, Outlook, and Teams; experience with ERP or procurement systems is preferred.
• Ability to read equipment bills of material, drawings, manuals, vendor quotations, and technical specifications.

Responsibilities

• Review planned work orders and confirm job readiness, including labor, duration, priority, permits, equipment availability, materials, tools, contractors, and operating constraints.
• Develop, publish, and maintain daily and weekly maintenance schedules for preventive, predictive, corrective, inspection, and project-related work.
• Facilitate schedule review meetings with Maintenance and Operations, resolve resource conflicts, and communicate changes, risks, and production impacts.
• Coordinate schedule execution, track break-in work and delays, update work order dates and status, and support continuous improvement of schedule compliance and wrench time.
• Maintain an accurate backlog of ready-to-schedule work and identify work orders blocked by materials, engineering, access, permits, or operational conditions.
• Coordinate materials for planned work by verifying parts lists, stock availability, reservations, staging, kitting, delivery dates, and return of unused materials.
• Create or support purchase requisitions and purchase orders for non-stock materials, repair services, rentals, and contractor support in accordance with site procedures and approval limits.
• Expedite critical orders, follow up with suppliers, resolve discrepancies, and communicate material risks that could affect the maintenance schedule.
• Partner with maintain inventory accuracy, min/max levels, reorder points, critical-spare coverage, obsolescence controls, and cycle-count follow-up.
• Coordinate repairable spares and vendor repairs, including shipment, quotation follow-up, expected return date, documentation, and warranty tracking.
• Maintain accurate CMMS records, including work order schedules, material requirements, purchase references, lead times, job status, and completion information.
• Monitor and report relevant metrics such as schedule compliance, ready backlog, material availability, stockouts, emergency purchases, overdue orders, inventory accuracy, and repair turnaround time.
• Support planned shutdowns and turnarounds by coordinating schedule integration, material readiness, staging, and supplier commitments.
• Perform all activities in accordance with site safety, environmental, quality, Management of Change, Process Safety Management, procurement, and financial-control requirements.

Skills

Maintenance scheduling

Analytical thinking

Cross-functional communication

Organizational skills

Problem solving

Education

High school diploma or equivalent

Associate or bachelor’s degree in related field preferred

Tools

CMMS/Maximo

Microsoft Excel

Outlook

Teams

ERP or procurement systems

Job description

ISP Technologies Inc. in Texas City, TX is seeking a Maintenance Planning Administrative Support to join the Maintenance and Reliability team.

This role will help plan, schedule, and coordinate maintenance work, ensuring availability of materials, labor, and equipment to keep operations running smoothly. You will maintain CMMS records, support daily and weekly schedules, and collaborate with procurement, operations, and engineering to resolve conflicts and minimize downtime.