Maintenance Operations Administrative Coordinator

ASSOCIATED ASSET MANAGEMENT; Tempe (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

ASSOCIATED ASSET MANAGEMENT is seeking an organized Administrative Support professional to help keep maintenance operations running smoothly across multiple homeowner association communities in Tempe, AZ. You will coordinate schedules, manage work orders and vendor records, maintain documentation, and prepare reports while supporting the Maintenance Director and leadership team.

The role requires strong communication, attention to detail, and proficiency with Microsoft Office.

Qualifications

• 2 years of full-time, paid administrative support experience in an office environment with customer service.
• High School diploma or better.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work effectively with employees, vendors, residents, and management personnel.
• Strong customer service and problem-solving skills.
• Ability to analyze information, prepare reports, and maintain accurate records.

Responsibilities

• Provide direct administrative support to the Maintenance Director and Maintenance Managers.
• Prepare, maintain, and distribute reports, correspondence, spreadsheets, presentations, and department documentation.
• Assist with tracking work orders, service requests, preventative maintenance schedules, and project statuses.
• Maintain files and records in accordance with company policies and retention requirements.
• Assist with obtaining bids, gathering vendor information, and coordinating contractor scheduling.
• Monitor inventory reports and assist with ordering office supplies, equipment, materials, and department resources.
• Compile data and generate reports related to work orders, maintenance activities, staffing, and operational performance.
• Perform other duties as directed.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Data entry

Confidentiality

Customer service

Problem-solving

Teamwork

Education

High School or better

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

PowerPoint

Job description

ASSOCIATED ASSET MANAGEMENT is seeking an organized Administrative Support professional to help keep maintenance operations running smoothly across multiple homeowner association communities in Tempe, AZ. You will coordinate schedules, manage work orders and vendor records, maintain documentation, and prepare reports while supporting the Maintenance Director and leadership team.

The role requires strong communication, attention to detail, and proficiency with Microsoft Office.