Maintenance Office Coordinator

Cedar Point; Sandusky (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid vacation

Medical options

401K match

Free park entry

Friends & family tickets

Food/merch discounts

Employee events

Job summary

The Cedar Point Maintenance Department is seeking a proactive Maintenance Office Assistant to handle receptionist duties, timekeeping, invoicing, and clerical support. You will manage documents in DocuSign, process invoices in JD Edwards, and support maintenance staff with schedule coordination and data entry.

Ideal candidates will have a high school diploma, proficiency in Smartsheet and MS Office, and the ability to work varied shifts including nights and weekends.

Qualifications

• High school graduate or GED.
• Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm.
• Smartsheet, Microsoft Office and Windows based operating systems.
• Organization, multi-tasking and communication skills.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign
• Ability to work nights, weekends and holiday periods to meet business needs.
• Ability to pass a mandatory drug test, per Company policy, unless prohibited by state or provincial law.
• Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.

Responsibilities

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
• Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: Review and correct all departmental labor time-clockentries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections.
• Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department.
• Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades.
• Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records on a daily basis.

Skills

Data entry

Typing speed

Smartsheet

MS Office

Windows OS

JD Edwards

Kronos

OnBase

Docusign

Timekeeping

Organization

Communication

Education

High school diploma or GED

Tools

JD Edwards

Kronos

OnBase

Smartsheet

Docusign

Job description

The Cedar Point Maintenance Department is seeking a proactive Maintenance Office Assistant to handle receptionist duties, timekeeping, invoicing, and clerical support. You will manage documents in DocuSign, process invoices in JD Edwards, and support maintenance staff with schedule coordination and data entry.

Ideal candidates will have a high school diploma, proficiency in Smartsheet and MS Office, and the ability to work varied shifts including nights and weekends.