Maintenance Office Assistant: Scheduling & Invoices

Cedar Point; Toledo (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Complimentary tickets for friends and/

Discounts on food and park merchandise

Full-time and part-time employeeevents

Job summary

Cedar Point is seeking a Maintenance Office Assistant to handle receptionist duties, document execution in DocuSign, timekeeping, scheduling, and purchase-order processing. The role requires strong computer skills, data entry speed, and the ability to work varied shifts including nights and weekends.

Responsibilities include managing invoices in OnBase and JD Edwards, maintaining schedules with Kronos, and coordinating clerical tasks, mail, and events.

Qualifications

• High school diploma or GED.
• Proficient in keyboarding 50-55 wpm.
• Knowledge of office practices and data entry.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign.
• Ability to work nights, weekends and holiday periods.
• Ability to pass a mandatory drug test and background check.

Responsibilities

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase daily.
• Provide troubleshooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: review and correct departmental labor time-clock entries in Kronos daily and obtain approval documents for edits.
• Update and maintain maintenance division schedules and attendance records; greet and direct visitors.
• Answer, screen and dispatch calls to personnel; maintain daily call logs and work lists.
• Provide clerical support including DocuSign, scanning, filing, typing divisional correspondence, spreadsheets, mail distribution, and event coordination.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records daily.

Skills

Data entry

Keyboarding 50-55 wpm

Office practices

Communication skills

Multi-tasking

Education

High school diploma or GED

Tools

Smartsheet

Microsoft Office

OnBase

JD Edwards

Kronos

Docusign

Windows OS

Job description

Cedar Point is seeking a Maintenance Office Assistant to handle receptionist duties, document execution in DocuSign, timekeeping, scheduling, and purchase-order processing. The role requires strong computer skills, data entry speed, and the ability to work varied shifts including nights and weekends.

Responsibilities include managing invoices in OnBase and JD Edwards, maintaining schedules with Kronos, and coordinating clerical tasks, mail, and events.