Maintenance Admin & Invoicing Specialist

Cedar Point; Fremont (OH); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

3 weeks paid vacation

Medical coverage options

401K match

Free park entry to Cedar Point parks

Job summary

Cedar Point Maintenance Office Assistant position supporting the maintenance team with receptionist duties, timekeeping, and clerical tasks. The role involves processing invoices, purchase orders, schedules and document handling across JD Edwards, Kronos, and OnBase.

You will greet visitors, answer calls, manage DocuSign documents, create spreadsheets and track attendance, ensuring accurate records and timely payments.

Qualifications

• High school diploma or GED required.
• Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign.
• Strong organization, multi-tasking and communication skills.

Responsibilities

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
• Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: Review and correct all departmental labor time-clock entries in Kronos daily.
• Update and maintain all maintenance division schedules; track attendance via hard cards, spreadsheets and Kronos; greet visitors and direct them appropriately.
• Answer, screen and dispatch calls and maintain daily call logs/work lists for all trades.
• Provide clerical support including DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, mail sorting and coordinating events.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records daily.

Skills

Organization

Communication skills

Data entry

Typing speed 50-55 wpm

Education

High school diploma or GED

Tools

JD Edwards

Kronos

OnBase

Smartsheet

Docusign

Microsoft Office

Job description

Cedar Point Maintenance Office Assistant position supporting the maintenance team with receptionist duties, timekeeping, and clerical tasks. The role involves processing invoices, purchase orders, schedules and document handling across JD Edwards, Kronos, and OnBase.

You will greet visitors, answer calls, manage DocuSign documents, create spreadsheets and track attendance, ensuring accurate records and timely payments.