Maintenance Office Assistant

Cedar Point; Toledo (OH); Sur place; USD 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Complimentary tickets for friends and/

Discounts on food and park merchandise

Full-time and part-time employeeevents

Résumé du poste

Cedar Point is seeking a Maintenance Office Assistant to handle receptionist duties, document execution in DocuSign, timekeeping, scheduling, and purchase-order processing. The role requires strong computer skills, data entry speed, and the ability to work varied shifts including nights and weekends.

Responsibilities include managing invoices in OnBase and JD Edwards, maintaining schedules with Kronos, and coordinating clerical tasks, mail, and events.

Qualifications

• High school diploma or GED.
• Proficient in keyboarding 50-55 wpm.
• Knowledge of office practices and data entry.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign.
• Ability to work nights, weekends and holiday periods.
• Ability to pass a mandatory drug test and background check.

Responsabilités

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase daily.
• Provide troubleshooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: review and correct departmental labor time-clock entries in Kronos daily and obtain approval documents for edits.
• Update and maintain maintenance division schedules and attendance records; greet and direct visitors.
• Answer, screen and dispatch calls to personnel; maintain daily call logs and work lists.
• Provide clerical support including DocuSign, scanning, filing, typing divisional correspondence, spreadsheets, mail distribution, and event coordination.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records daily.

Connaissances

Data entry

Keyboarding 50-55 wpm

Office practices

Communication skills

Multi-tasking

Formation

High school diploma or GED

Outils

Smartsheet

Microsoft Office

OnBase

JD Edwards

Kronos

Docusign

Windows OS

Description du poste

Shift/Schedule Requirements:Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.

The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices.

Overview:

Job Status/Type:Full-time, year-round

Position Level:Entry toMid-Level

Shift/Schedule Requirements:Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.

The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices.

Responsibilities:

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
• Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: Review and correct all departmental labor time-clockentries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections.
• Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department.
• Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades.
• Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records on a daily basis.

Benefits:

• 3 weeks paid vacation (6 sick days, 8 paid holidays)
• Several medical coverage options to fit your needs best
• 401K match
• FREE entry to ALL our parks and water parks!

Perks:

• Complimentary tickets for friends and family
• Discounts on food and park merchandise
• Full-time and part-time employee events and gatherings

Qualifications:

• High school graduate or GED.
• Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm.
• Smartsheet, Microsoft Office and Windows based operating systems.
• Organization, multi-tasking and communication skills.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign
• Ability to work nights, weekends and holiday periods to meet business needs.
• Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law.
• Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.