Maintenance Facility Planner/Scheduler

JLL; Cambridge (MA); On-site; USD 88,000 - 98,000; Full time

Job summary

Join a forward-thinking company as a Facility Planner/Scheduler, where your skills will help shape the future of facility management in the Life Sciences sector. This dynamic role involves coordinating maintenance planning, managing work orders, and ensuring compliance with safety regulations. You'll develop strong client relationships and collaborate with Facility Managers to enhance operational efficiency. With a supportive culture and comprehensive benefits, this position offers you the chance to grow and thrive in a fast-paced environment. If you're ready to make a difference in a vital industry, this opportunity is perfect for you.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 1-4 years of administrative experience in an IFM environment preferred.
• Proficiency in Microsoft Office suite with strong communication skills.

Responsibilities

• Coordinate maintenance planning and scheduling for facility operations.
• Manage work orders and supplier relationships effectively.

Skills

Analytical Thinking

Communication

Problem Solving

Attention to Detail

Teamwork

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

CMMS

Microsoft Office

IBM Maximo

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: JLL is seeking a dynamic Facility Planner/Scheduler to join our national Integrated Facilities Management (IFM) team. This role will support our growing Life Sciences Division, providing essential services to a large client base.

What your day-to-day will look like:

• Coordinate maintenance planning, scheduling, implementation, and documentation.
• Manage work orders, supplier relationships, and procurement support.
• Oversee system training, database management, and performance reporting.
• Ensure compliance with Environment Health and Safety regulations.
• Develop strong client relationships to facilitate efficient operations.
• Collaborate with Facility Managers and technicians on work planning and scheduling.
• Coordinate logistics with all stakeholders (MRO, janitorial, purchasing, customers, etc.)
• Conduct on-site visits to gather accurate information for work orders.
• Procure parts and supplies through the MRO process.
• Interface with clients, visitors, and guests.
• Maintain and update CMMS work order system.
• Monitor performance metrics and advise management of potential SLA violations.
• Provide training and support to staff and clients on CMMS and other systems.
• Ensure contract compliance and quality control.
• Perform administrative tasks and special projects as needed.

Work Schedule: Monday - Friday, day shift. Start time typically 7 AM, but negotiable.

Desired or preferred experience and technical skills:

• Familiarity with building systems and equipment preferred, but willingness to learn is essential.
• Ability to read and interpret drawings, work orders, sketches, blueprints, and technical manuals, or willingness to learn these skills.
• Knowledge of building system types and equipment, including client-specified preventive maintenance schedules and tasks, or enthusiasm to acquire this knowledge.
• Experience with CMMS and other facility management software.

Required Skills and Experience:

• 1-4 years of administrative experience (IFM environment preferred).
• Proficiency in Microsoft Office suite (Outlook, Excel, PowerPoint, OneNote, Word).
• Strong verbal and written communication skills.
• Analytical and problem-solving abilities.
• Attention to detail and ability to multitask.
• Professional demeanor and team player attitude.
• Ability to make informed decisions with discretion.
• Positive "can-do" attitude and self-starter mentality.
• Willingness to learn and grow in a fast-paced Life Sciences setting.

Join our team and play a crucial role in delivering exceptional facility management services in the dynamic Life Sciences sector!

Estimated total compensation for this position:

88,000.00 - 98,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site -Cambridge, MA

Job Tags:

Advanced Planning and Scheduling (APS), Analytical Thinking, Biopharmaceutical Industry, Communication, Computerized Maintenance Management Systems (CMMS), Facilities Planning, Facility Management, Facility Management Software, Facility Scheduling, IBM Maximo, IBM Maximo Asset Management, Learning Quickly, Life Sciences Industry, Maintenance Planning, Maintenance Scheduling, Microsoft Outlook, People Management, Problem Solving, Scheduling, Teamwork, Work Order System, Work Planning, Written Communication

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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