Maintenance Coordinator

Penske; Sumner (WA); On-site; USD 55,000 - 82,000; Full time

Job summary

Penske Maintenance Coordinator position focused on managing inventory and administrative processes at the branch level to support maintenance efficiency, customer satisfaction, and profitability.

The role involves overseeing parts inventory, coordinating with Centralized Parts Ordering, updating PartsNet, and ensuring timely warranty handling, scheduling, and vendor payments."

Responsibilities

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels by ordering parts according to sourcing procedures with daily coordination with Centralized Parts Ordering.
• Receive and store parts in an organized, accessible manner; update PartsNet timely; perform frequent inventory cycle counts.
• Manage new & used battery inventory and ensure tires are on hand in the right quantity and specifications.
• Ensure warranty items are shipped on time, and follow‑up on returns and warranty‑grams with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are scheduled as parts are available.
• Vendor support and accountability & ensuring payments are being processed correctly.
• Perform process analyses in inventory, profitability, warranty campaigns, cycle counts, and RO reviews.
• Use ServiceNet or AS400 to understand operational dynamics for problem solving and process improvement.
• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager.

Job description

Position Summary

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Major Responsibilities

Inventory Productivity

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect‑free and on‑time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow‑up on returns and warranty‑grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available.
• Vendor support and accountability & ensuring payments are being processed correctly.

Process Analytics

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager.

Schedule

Monday through Friday, 7:00 am to 3:30 pm