Maintenance and Service Coordinator

Sunstall Inc.; Brentwood (TN); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Full Time/Hourly $24-$29 (depending on

Matching 401K (4%)

Healthcare & Dental Insurance

Eligibility for Profit Sharing Bonus

Phone Allowance

Paid Time Off

11 Paid Holidays

Job summary

The Service Coordinator at Perimeter Security Partners provides essential administrative and logistical support to the Project Management team in Brentwood, TN. This detail-oriented, process-driven role tracks awarded jobs, organizes close-out documentation, and processes travel and project receipts to keep operations on time and on budget.

You will work with the Senior Project Manager to support active service and maintenance projects, gather pricing for proposals, route documents for

Qualifications

• Associates’ degree in business administration, management, electronics, engineering technology, logistics, or a related field required; Bachelor's preferred.
• 2 or more years of experience as a Service Coordinator or similar role.
• Excellent verbal and written communication skills with impeccable attention to detail.
• Advanced proficiency with MS Excel, Word, and other MS Office applications.
• Ability to work independently with high level of organization and problem-solving skills.
• Must possess a valid REAL ID driver's license.
• Must be able to work in the United States without sponsorship.
• Must be able to pass a background check and drug test to permit access to military installations.

Responsibilities

• Provide day-to-day administrative support to the Senior Project Manager and project management team across all active service and maintenance projects.
• Collect, organize, and accurately process travel and project-related receipts and expense documentation.
• Compile and organize close-out documentation following visits, including checklists, technician reports, client signatures.
• Track awarded scheduled and unscheduled service jobs, maintaining up-to-date status records.
• Assist with gathering material and equipment pricing to support proposals and costs.
• Review and route documents for timely approvals to keep projects on schedule and budget.
• Support routine communications with vendors, subcontractors, and customers via email and phone.
• Maintain and update the service department schedule.
• Maintain organized electronic and physical filings for project and service documentation.
• Build and maintain databases and tracking tools using Excel and company software.
• Perform other projects and duties as assigned.

Skills

MS Excel proficiency

Verbal and written communications

Attention to detail

Organizational skills

Analytical and problem-solving skills

Independent work capability

Working under pressure

Education

Associate’s degree in business administration/management/electronics/engineering technology/logistics or related field

Tools

MS Office Suite

Job description

TheServiceCoordinatorprovidesessentialadministrativeandlogisticalsupporttotheProjectManagementteamatPerimeterSecurityPartners.Thisisadetail-oriented,process-drivenrolethatkeepsserviceoperationsrunningsmoothly,fromtrackingawardedjobsandorganizingclose-outdocumentationtometiculouslyprocessingtravelandproject-relatedreceipts.Theroleisdesignedtoflexwiththeneedsofthedepartment,andtherightcandidatemaytakeonamorespecializedfocusorexpandintobroaderresponsibilitiesovertime.TheServiceCoordinatorisareliablebackboneoftheservicedepartment,ensuringprojectmanagershavetheorganized,accuratesupporttheyneedtodeliverontimeandonbudget.ThispositionreportstotheSeniorProjectManager.

Duties:

• Provideday-to-dayadministrativesupporttotheSeniorProjectManagerandprojectmanagementteamacrossallactiveserviceandmaintenanceprojects.
• Collect,organize,andaccuratelyprocesstravelandproject-relatedreceiptsandexpensedocumentation,ensuringcompletenessandadherencetorequiredstandards.
• Compileandorganizeclose-outdocumentationfollowingrepairandpreventativemaintenancevisits,includingchecklists,technicianreports,clientapprovalsignatures,andsupportingmaterials.
• Trackawardedscheduledandunscheduledservicejobs,maintainingup-to-datestatusrecordstosupportprojectmanageroversight.
• Assistwithgatheringmaterialandequipmentpricingtosupportthedevelopmentofserviceproposalsandcostsheets.
• Reviewandroutedocumentsfortimelyapprovals,helpingensureprojectsstayonscheduleandwithinbudget.
• Supportroutinecommunicationswithvendors,subcontractors,andcustomersviaemailandphoneasdirectedbytheprojectmanagementteam.
• Assistwithmaintainingandupdatingtheservicedepartmentschedule.
• Maintainorganizedelectronicandphysicalfilingsystemsforallprojectandservicedocumentation.
  • BuildandmaintaindatabasesandtrackingtoolsusingExcelandvariouscompanysoftwareplatformstosupportprojectandserviceoperations.
  • Performotherprojectsanddutiesasassigned.

Requirements,Skills,andQualifications:

• • Associates’degreeinbusinessadministration,management,electronics,engineeringtechnology,logistics,orarelatedfieldisrequired.ABachelors’degreeispreferred.
  • 2ormoreyearsofexperienceasaServiceCoordinatororsimilarrole.
  • Excellentverbalandwrittencommunicationskillswithimpeccableattentiontodetail.
  • AdvancedproficiencywithMSExcel,Word,andotherMSOfficeapplicationsisrequired.
  • Abilitytoworkindependentlywithahighleveloforganization,aswellasanalyticalandproblem-solvingskills.
  • Abilitytoworkunderpressureandtightdeadlines.
  • MustpossessavalidREALIDdriver’slicense.
  • MustbeabletoworkintheUnitedStateswithoutsponsorship.
  • Mustbeabletopassabackgroundcheckanddrugtesttopermitaccesstomilitaryinstallationsandsimilarcontrolledareas.

PhysicalRequirements:

• • Abilitytositorstandatacomputerworkstationforseveralhoursatatime.
  • Abilitytoliftatleast50poundstowaistlevel.

AdditionalInformation:

• • DutiesareperformedprimarilyinPSP’sBrentwood,TNoffice.
  • Occasionaltraveltovendorlocations,worksites,andoff-sitemeetinglocationsintheUnitedStateswithallrelatedexpensespaidforbythecompany.

Benefits:

• • FullTime/Hourly$24-$29,(dependingonexperience)
  • Matching401K(4%)
  • Healthcare&DentalInsurance
  • EligibilityforProfitSharingBonus
  • PhoneAllowance
  • PaidTimeOff
  • 11PaidHolidays

PSPprovidesasignificantcontribution(>60%)towardpremiumsformedical,dental,visionandlifeinsurance.Thecompanyoffersa401(k)planwithacompanymatchingcontribution,telephoneallowance,paidtimeoff,paidholidays.

PerimeterSecurityPartnersisathree-timeInc.5000listedrapidlygrowingcompanythatdesigns,constructsandmaintainsperimetersecuritysystemsforsomeofourcountry’smostcriticalgovernmentandprivatefacilities,including:theU.S.Military,NationalParkService,datacenters,corporateheadquarters,stadiums,utilitiesandothercriticalinfrastructureassets.

PSPisanimble,dynamic,andgrowingcompanythatoffersextraordinaryroomforpersonalandprofessionalgrowthasyoulearntheindustryanddemonstrateyourinitiative.Wehaveateam-oriented,collegialculturefosteringdirectcollaborationwiththeownerstoensureourprojectsarecompletedsuccessfullyandcustomersaresatisfied.Protectthosewhomakeourcountrystrong!