Maintenance Admin & Work Order Coordinator

Nciha; Ukiah (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

NCIHA is seeking a Maintenance Program Assistant in California to provide comprehensive administrative and operational support to the Maintenance Department. The role coordinates work orders, maintains tenant accounts, and ensures efficient communication among staff, tenants, vendors, and management.

Reporting to the Maintenance Program Analyst, you will manage the work order system, prepare billing, and assist with procurement and scheduling.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 2 years administrative or clerical experience.
• Experience in maintenance, housing, or property management preferred.

Responsibilities

• Prepare, type, proofread, and distribute maintenance correspondence and reports.
• Maintain organized unit files and ensure documentation is up to date.
• Assist with preparation of reports, transmittals, and internal communications.
• Serve as the primary administrator of the computerized Work Order System and log all orders.
• Monitor and update work order status and generate periodic maintenance reports.
• Prepare and process monthly billing for tenant-related charges.
• Enter and maintain data in the Accounts Receivable system and generate tenant statements.
• Maintain inventory of maintenance and janitorial supplies and track usage.
• Provide front desk coverage and route calls, messages, and communications.
• Coordinate and schedule contract work and vendor services; schedule preventative maintenance for company vehicles.
• Assist field staff with logistical and administrative needs.

Skills

Organizational skills

Multitasking

Written & verbal communication

Confidentiality

Team collaboration

Education

High School Diploma or equivalent

Tools

Work Order System

QuickBooks

Microsoft Office

Housing Data Systems

Job description

NCIHA is seeking a Maintenance Program Assistant in California to provide comprehensive administrative and operational support to the Maintenance Department. The role coordinates work orders, maintains tenant accounts, and ensures efficient communication among staff, tenants, vendors, and management.

Reporting to the Maintenance Program Analyst, you will manage the work order system, prepare billing, and assist with procurement and scheduling.