Maintenance Admin & Records Specialist

Morgan Steel LLC; Memphis (TN); On-site; USD 35,000 - 52,000; Full time

Job summary

Morgan Steel LLC is seeking a Maintenance Administrative Assistant to support the Maintenance Department with data-entry, recordkeeping, and clerical tasks. This role focuses on accurate maintenance records, work order entry, and parts documentation.

The ideal candidate has strong computer skills, proficiency in MS Office, and familiarity with CMMS to support maintenance leadership and technicians on a daily basis.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.

Responsibilities

• Maintain accurate maintenance records and track work orders.
• Enter and track work orders and maintenance data in CMMS.
• Assist with purchasing and parts documentation.
• Maintain equipment and inventory records.
• Support daily administrative needs of maintenance leadership and technicians.

Skills

Data entry accuracy

Attention to detail

Excel

Outlook

Word

CMMS

Organization

Task prioritization

Procedural compliance

Communication

Interdepartmental communication

Confidentiality

Education

High school diploma

Administrative experience

Purchase orders / inventory experience

CMMS experience

Tools

Microsoft Office

CMMS

Job description

Morgan Steel LLC is seeking a Maintenance Administrative Assistant to support the Maintenance Department with data-entry, recordkeeping, and clerical tasks. This role focuses on accurate maintenance records, work order entry, and parts documentation.

The ideal candidate has strong computer skills, proficiency in MS Office, and familiarity with CMMS to support maintenance leadership and technicians on a daily basis.