CMMS & Preventive Maintenance Data Specialist

Spherion Staffing, LLC; Gainesville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision insurance

401K plan

Job summary

Spherion Staffing, LLC is seeking a Preventative Maintenance System Specialist to support CMMS data entry, PM record maintenance, and documentation control. The role focuses on accurate equipment data, PM schedules, and work order integrity within a manufacturing environment.

Ideal candidates are organized, detail-oriented, and comfortable with computer systems and maintenance personnel. 8:00 AM–5:00 PM; benefits and onboarding support available.

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience preferred.
• Familiarity with CMMS software (preferably Maximo) and maintaining records in regulated environments.

Responsibilities

• Maintain equipment, asset, and preventive maintenance records within the CMMS.
• Enter, update, and verify maintenance-related data to ensure accuracy.
• Assist in creating/updating PM procedures, work instructions, and standard job plans.
• Maintain equipment lists, asset hierarchies, PM schedules, and work orders.
• Review completed work orders for completeness and accuracy before closure.
• Update maintenance records, labor entries, parts usage, and related documentation.
• Assist with collecting/organizing maintenance data from technicians and supervisors.
• Generate standard reports/spreadsheets to support maintenance planning.
• Support data migration and cleanup during CMMS updates or system improvements.
• Maintain electronic and hard-copy maintenance documentation as required.
• Assist user support by answering basic CMMS questions and escalate issues.

Skills

Maintenance data entry

CMMS software (Maximo)

Regulated manufacturing records

Data management

Administrative support

Education

High School Diploma or GED

Associate degree in related field (preferred)

Tools

Maximo

Job description

Spherion Staffing, LLC is seeking a Preventative Maintenance System Specialist to support CMMS data entry, PM record maintenance, and documentation control. The role focuses on accurate equipment data, PM schedules, and work order integrity within a manufacturing environment.

Ideal candidates are organized, detail-oriented, and comfortable with computer systems and maintenance personnel. 8:00 AM–5:00 PM; benefits and onboarding support available.