Maintenance Administrative Assistant

Paycom - ATS; Memphis (TN); On-site; USD 25,000 - 28,000; Full time

Job summary

Paycom - ATS in Memphis, TN is seeking an experienced Maintenance Administrative Assistant to provide comprehensive administrative support to the Maintenance Department. You will manage maintenance records, process work orders, and assist with purchasing and parts documentation while maintaining equipment and inventory records.

This role emphasizes administrative responsibilities and recordkeeping rather than hands-on maintenance or diagnostics, with a strong focus on accuracy, organization, and

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.

Responsibilities

• Provides administrative, clerical, data-entry, and organizational support to the Maintenance Department.
• Maintains accurate maintenance records and tracks work orders.
• Assists with purchasing and parts documentation.
• Maintains equipment and inventory records.
• Supports daily administrative needs of maintenance leadership and technicians.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

CMMS knowledge

Multi-tasking

Professional communication

Learning new software

Education

High school diploma or equivalent

Experience in admin/purchasing/inventory

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

CMMS

Job description

Job Details: Level: Experienced, Job Location: Memphis, TN 38106, Position Type: Full Time, Salary Range: $18.00 - $20.00 Hourly, Job Shift: Any, The Maintenance Administrative Assistant provides administrative, clerical, data-entry, and organizational support to the Maintenance Department. This position is responsible for maintaining accurate maintenance records, entering and tracking work orders, assisting with purchasing and parts documentation, maintaining equipment and inventory records, and supporting the daily administrative needs of maintenance leadership and technicians.

This is primarily an administrative position and does not require the employee to perform equipment repairs, diagnose equipment problems, or make technical maintenance decisions.

Qualifications: REQUIRED SKILLS AND COMPETENCIES

• Strong computer and data-entry skills with a high level of accuracy.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Excel, Outlook, Word, and similar office software.
• Ability to learn and effectively use computerized maintenance management systems (CMMS).
• Strong organizational, filing, and recordkeeping skills.
• Ability to prioritize and manage multiple administrative tasks in a fast-paced environment.
• Ability to follow established procedures and instructions.
• Effective written and verbal communication skills.
• Ability to communicate professionally with maintenance employees, supervisors, vendors, Purchasing, and other departments.
• Dependable, punctual, organized, and able to maintain confidentiality when handling company information.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.
• Technical maintenance experience is not required.