Maintenance Administrative Assistant

Morgan Steel LLC; Memphis (TN); On-site; USD 35,000 - 52,000; Full time

Job summary

Morgan Steel LLC is seeking a Maintenance Administrative Assistant to support the Maintenance Department with data-entry, recordkeeping, and clerical tasks. This role focuses on accurate maintenance records, work order entry, and parts documentation.

The ideal candidate has strong computer skills, proficiency in MS Office, and familiarity with CMMS to support maintenance leadership and technicians on a daily basis.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.

Responsibilities

• Maintain accurate maintenance records and track work orders.
• Enter and track work orders and maintenance data in CMMS.
• Assist with purchasing and parts documentation.
• Maintain equipment and inventory records.
• Support daily administrative needs of maintenance leadership and technicians.

Skills

Data entry accuracy

Attention to detail

Excel

Outlook

Word

CMMS

Organization

Task prioritization

Procedural compliance

Communication

Interdepartmental communication

Confidentiality

Education

High school diploma

Administrative experience

Purchase orders / inventory experience

CMMS experience

Tools

Microsoft Office

CMMS

Job description

The Maintenance Administrative Assistant provides administrative, clerical, data-entry, and organizational support to the Maintenance Department. This position is responsible for maintaining accurate maintenance records, entering and tracking work orders, assisting with purchasing and parts documentation, maintaining equipment and inventory records, and supporting the daily administrative needs of maintenance leadership and technicians.

This is primarily an administrative position and does not require the employee to perform equipment repairs, diagnose equipment problems, or make technical maintenance decisions.

Qualifications

REQUIRED SKILLS AND COMPETENCIES

• Strong computer and data-entry skills with a high level of accuracy.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Excel, Outlook, Word, and similar office software.
• Ability to learn and effectively use computerized maintenance management systems (CMMS).
• Strong organizational, filing, and recordkeeping skills.
• Ability to prioritize and manage multiple administrative tasks in a fast-paced environment.
• Ability to follow established procedures and instructions.
• Effective written and verbal communication skills.
• Ability to communicate professionally with maintenance employees, supervisors, vendors, Purchasing, and other departments.
• Dependable, punctual, organized, and able to maintain confidentiality when handling company information.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.
• Technical maintenance experience is not required.