Maintenance Admin & Records Coordinator

Paycom - ATS; Memphis (TN); On-site; USD 25,000 - 28,000; Full time

Job summary

Paycom - ATS in Memphis, TN is seeking an experienced Maintenance Administrative Assistant to provide comprehensive administrative support to the Maintenance Department. You will manage maintenance records, process work orders, and assist with purchasing and parts documentation while maintaining equipment and inventory records.

This role emphasizes administrative responsibilities and recordkeeping rather than hands-on maintenance or diagnostics, with a strong focus on accuracy, organization, and

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, data-entry, purchasing, or inventory-related experience preferred.
• Experience with purchase orders, parts inventory, or recordkeeping preferred.
• Manufacturing, warehouse, or industrial experience is preferred but not required.
• Previous experience with a CMMS or maintenance work-order system is a plus.

Responsibilities

• Provides administrative, clerical, data-entry, and organizational support to the Maintenance Department.
• Maintains accurate maintenance records and tracks work orders.
• Assists with purchasing and parts documentation.
• Maintains equipment and inventory records.
• Supports daily administrative needs of maintenance leadership and technicians.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

CMMS knowledge

Multi-tasking

Professional communication

Learning new software

Education

High school diploma or equivalent

Experience in admin/purchasing/inventory

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

CMMS

Job description

Paycom - ATS in Memphis, TN is seeking an experienced Maintenance Administrative Assistant to provide comprehensive administrative support to the Maintenance Department. You will manage maintenance records, process work orders, and assist with purchasing and parts documentation while maintaining equipment and inventory records.

This role emphasizes administrative responsibilities and recordkeeping rather than hands-on maintenance or diagnostics, with a strong focus on accuracy, organization, and