Mailroom & Office Operations Clerk

Rawlings Company; La Grange (KY); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Volunteer Days

Health, vision, dental coverage

401(k) with company match

Tuition Reimbursement

Life insurance

Short-term disability

Parental leave

Remote and hybrid work options

Job summary

Machinify, a leading healthcare intelligence company, is seeking an Administrative Clerk for its Subrogation Division. This full-time, in-person role supports daily mailroom operations and document handling to ensure timely processing across departments.

You will manage mail, scanning, logging shipments, and mailroom equipment, while upholding confidentiality and professional communication. Remote/hybrid options exist, with a focus on accuracy and teamwork.

Qualifications

• 0-1 years of experience in an entry-level role.
• Familiarity with MS Office products.
• Strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Process all incoming and outgoing mail.
• Prepare documents for scanning (subpoenas and legal correspondence).
• Scan documents for all departments.
• Prepare outgoing certified mail.
• Log items with tracking numbers into Excel.
• Operate mailroom machinery and equipment.
• Deliver mail within the office.

Skills

Attention to detail

Organizational skills

Professional communication

Integrity and honesty

Confidential information handling

Time management

Team collaboration

Push/pull mail cart

Lift 30 lbs

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Copiers & printers

Fax machines

Phone systems

Job description

Machinify, a leading healthcare intelligence company, is seeking an Administrative Clerk for its Subrogation Division. This full-time, in-person role supports daily mailroom operations and document handling to ensure timely processing across departments.

You will manage mail, scanning, logging shipments, and mailroom equipment, while upholding confidentiality and professional communication. Remote/hybrid options exist, with a focus on accuracy and teamwork.