Administrative Clerk - Mailroom

Rawlings Company; La Grange (KY); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Volunteer Days

Health, vision, dental coverage

401(k) with company match

Tuition Reimbursement

Life insurance

Short-term disability

Parental leave

Remote and hybrid work options

Job summary

Machinify, a leading healthcare intelligence company, is seeking an Administrative Clerk for its Subrogation Division. This full-time, in-person role supports daily mailroom operations and document handling to ensure timely processing across departments.

You will manage mail, scanning, logging shipments, and mailroom equipment, while upholding confidentiality and professional communication. Remote/hybrid options exist, with a focus on accuracy and teamwork.

Qualifications

• 0-1 years of experience in an entry-level role.
• Familiarity with MS Office products.
• Strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Process all incoming and outgoing mail.
• Prepare documents for scanning (subpoenas and legal correspondence).
• Scan documents for all departments.
• Prepare outgoing certified mail.
• Log items with tracking numbers into Excel.
• Operate mailroom machinery and equipment.
• Deliver mail within the office.

Skills

Attention to detail

Organizational skills

Professional communication

Integrity and honesty

Confidential information handling

Time management

Team collaboration

Push/pull mail cart

Lift 30 lbs

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Copiers & printers

Fax machines

Phone systems

Job description

Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We're constantly reimagining what's possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.

About the Opportunity

As part of the Subrogation Division, the Administrative Clerk assists the day-to-day operations of the mailroom. This position is full-time and is an in-person work environment.

What you'll do

• Processes all incoming and outgoing mail.
• Manually monitor email folders and prepare documents to be scanned. These can include subpoenas and legal correspondence.
• Scans documents for all departments.
• Prepare outgoing certified mail.
• Log items arriving with tracking number i.e. FEDEX, UPS into Excel spreadsheet.
• Operates mailroom machinery, including postage machine, copiers, telephone and voicemail systems, and computers.
• Picks up and delivers mail to departments within the office

What experience you bring (Role Requirements)

• 0-1 years of experience within an entry-level position.
• Working knowledge of or ability to learn to use office equipment, including copiers and printers, fax machines, and phone systems
• Familiarity with Microsoft Office Products
• Very strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Possesses excellent skills in verbal and written communication.
• Must maintain confidential information.
• Demonstrates integrity and honesty in all aspects of job performance.
• Maintains a professional demeanor in all communications.
• Must be able to push and pull a mail cart
• Lift up to 30lbs

What Success Looks Like...

After 3 months

• You will have a strong understanding of the role.
• You begin building relationships and collaborating with peers.
• You develop effective time and priorities management.
• You receive initial feedback about your performance and are using it to improve.
• You've gained confidence in your abilities and are starting to feel more comfortable in your role.

After 1 year

• You have mastered the tasks and responsibilities of the position, executing them with confidence and efficiency.
• You have established a strong network of internal relationships and are recognized as a key collaborator.
• You’ve been entrusted with greater responsibility indicating the company's confidence in your abilities.
• You see opportunities for career progression and personal development.

Pay range

This is a non-exempt position at an hourly rate of $23.00/hour.

What's in it for you

• PTO, Paid Holidays, and Volunteer Days
• Eligibility for health, vision, and dental coverage, 401(k) plan participation with company match, and flexible spending accounts.
• Tuition Reimbursement
• Eligibility for company-paid benefits including life insurance, short-term disability, and parental leave.
• Remote and hybrid work options

Equal Employment Opportunity at Machinify

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/