Mailroom / Facilities Coordinator

DKC; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic public relations firm as a Mailroom / Facilities Coordinator! In this essential role, you'll ensure the office runs smoothly by managing supplies, coordinating catering, and maintaining a tidy environment. If you thrive in a fast-paced setting and enjoy being a friendly resource for your team, this opportunity is perfect for you. You'll play a vital part in supporting the success of a dedicated team while enjoying a collaborative atmosphere. Bring your organizational skills and proactive approach to help create an efficient workspace where everyone can excel.

Qualifications

• Experience in office support or facilities role is essential.
• Strong attention to detail and organizational skills are required.

Responsibilities

• Coordinate catering for meetings and events.
• Manage office supplies and maintain pantry inventory.
• Oversee mailroom operations and general office upkeep.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Problem-solving skills

Proficiency in office software

Education

Previous experience in office support

Tools

Basic office software

Job description

This range is provided by DKC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $30.00/hr

Are you a highly organized and proactive individual who enjoys making sure things run smoothly? Do you thrive in a fast-paced environment and take pride in keeping spaces neat and efficient? If so, DKC, a dynamic 200-person public relations firm in the heart of NYC, is looking for a friendly and resourceful Mailroom / Facilities Coordinator to join our team!

In this essential role, you will be the go-to person for ensuring our office operates seamlessly. From managing supplies to coordinating catering and maintaining a tidy environment, you'll play a vital part in supporting our team's success.

*Hours are Mondays and Fridays 10-3, Tuesdays, Wednesdays, and Thursdays 8:30-4PM

What You'll Do:

• Catering Coordination: Order, set up, and break down catering for meetings and events.
• Pantry Management: Maintain pantry inventory, ensuring snacks and beverages are readily available throughout the day.
• Office Supplies: Manage office supply inventory, proactively replenishing copy paper and other essential materials.
• Building Liaison: Communicate with building management regarding maintenance requests and other facility-related issues.
• Waste Management: Ensure trash and cardboard boxes are properly broken down and processed for disposal.
• Trash Maintenance: Change employee desk trash bags regularly.
• Mailroom Operations: Manage the mailroom, including receiving and distributing incoming mail and assisting with outgoing mail as needed.
• Common Area Upkeep: Responsible for vacuuming common areas and conference rooms to maintain a clean environment.
• General Support: Serve as a proactive and friendly resource to assist in keeping the office running smoothly, neatly, and efficiently.

Skills and Qualifications:

• Previous experience in an office support or facilities role
• Proven organizational and time-management skills with a strong attention to detail.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and a customer-service-oriented approach.
• Ability to work independently and as part of a team.
• Proficiency in basic office software (e.g., email, word processing).
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Resourceful and proactive problem-solving skills.

Physical Requirements:

• Ability to lift and carry up to 25 pounds (e.g., boxes of paper, catering supplies).
• Ability to push and pull carts or other equipment as needed.
• Ability to bend, stoop, and reach to organize supplies and perform cleaning tasks.
• Ability to stand and walk for moderate periods.
• Comfortable using a vacuum cleaner.

DKC provides equal employment opportunities to applicants and employees without regard for factors such as race, religion, national origin, color, sex, sexual orientation, gender identity or expression, age, protected veteran status, disability, or other protected status.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Public Relations and Communications Services