Facilities Coordinator

Addison Group; Newark (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading engineering firm is seeking an Administrative Assistant & Facilities Coordinator in Newark, NJ. This role involves ensuring smooth operations of facilities, managing vendor relationships, and supporting internal teams. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Join a supportive work environment with opportunities for professional growth.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 3–5 years of experience in facilities coordination or a related role.
• Proficiency in Microsoft Office and facility management software.

Responsibilities

• Assist in the administration and management of vendor contracts.
• Provide logistical support for onsite events, including room setup.
• Oversee daily facility operations such as maintenance and repairs.

Skills

Organizational Skills

Communication

Multitasking

Education

3–5 years of experience in facilities coordination

Tools

Microsoft Office

Facility Management Software

Job description

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This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Job Title: Administrative Assistant & Facilities Coordinator

Location (city, state): Newark, NJ

Pay: $20.00–$25.00 per hour

About Our Client:

Our client is an established and industry-leading engineering firm known for its commitment to operational excellence and a safe, welcoming work environment.

Job Description:

The Administrative Assistant & Facilities Coordinator will ensure the smooth operation of the firm's facilities, coordinate services, manage vendor relationships, and support internal teams with day-to-day logistics and administrative needs. This role requires a proactive and detail-oriented individual with excellent communication skills.

Key Responsibilities:

• Assist in the administration and management of vendor contracts
• Ensure vendor compliance with service-level agreements and standards
• Build and maintain positive relationships with external service providers
• Provide logistical support for onsite events, including room setup, catering, and cleanup
• Greet guests and internal staff professionally
• Manage office calendars and schedule appointments
• Assist with desk setups and arrangements for new hires, moves, and exits
• Oversee daily facility operations such as maintenance and repairs
• Monitor work orders to ensure timely and effective resolution
• Implement tracking systems for facilities-related tasks

Qualifications:

• 3–5 years of experience in facilities coordination or a related role
• Ability to work on-site 5 days a week
• Proficiency in Microsoft Office
• Strong organizational and multitasking skills
• Excellent interpersonal and communication abilities
• Knowledge of safety and environmental regulations
• Experience with facility management software and tools
• Ability to work both independently and collaboratively
• Opportunity to work with a respected leader in the engineering industry
• Supportive and professional work environment
• Reasonable accommodations available for qualified individuals with disabilities

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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