Facilities Coordinator

Greenkey Resources LLC; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to lead real estate and facilities operations across multiple office locations. This role involves overseeing office expansions, managing vendor contracts, and implementing strategies to enhance employee engagement and optimize space utilization. The ideal candidate will have extensive experience in corporate facilities management, particularly in fast-paced environments, and will be proficient in project management tools. Join a dynamic team where your expertise will directly contribute to the company's growth and success.

Qualifications

• 7+ years managing corporate office facilities with 250+ employees.
• Experience leading office construction in Class A commercial buildings.

Responsibilities

• Lead real estate and facilities operations across domestic office locations.
• Oversee build-outs, relocations, and office expansions.

Skills

Project Management

Vendor Oversight

Facilities Management

Lease Negotiation

Space Planning

Tools

Microsoft Office Suite

Google Workspace

Dropbox

Project Tracking Systems

Job description

Title: Facilities Coordinator

Responsibilities:

• Serve as the primary lead for all real estate and facilities operations across domestic office locations, including coworking and leased spaces
• Oversee build-outs, relocations, and office expansions, ensuring alignment with company growth and design standards
• Lead lease negotiations and vendor contracts while ensuring compliance with safety and environmental protocols
• Develop and implement facilities strategies that support employee engagement and cost-effective space utilization
• Supervise the day-to-day management of kitchen services, cleaning vendors, supply ordering, and general building upkeep
• Drive space planning and workplace layout in collaboration with business leaders and internal stakeholders
• Gather and report on metrics related to space efficiency, employee satisfaction, and operational costs
• Oversee event logistics for in-office activities and collaborate with the People team on larger employee engagement events
• Maintain detailed project schedules and manage construction budgets for renovations and expansions
• Manage facility vendor relationships across cleaning, security, HVAC, maintenance, and catering functions

Requirements:

• 7+ years of experience managing corporate office facilities, ideally in environments with 250+ professional employees
• Experience leading office construction or renovation projects in Class A commercial buildings
• Knowledge of workplace safety standards, lease negotiation, and facilities-related procurement
• Strong project management and vendor oversight skills, with a proven track record in fast-growth environments
• Experience with hybrid and coworking space strategies
• Proficiency with Microsoft Office Suite, Google Workspace, Dropbox, and internal project tracking systems
• Background in fintech, financial services, or a trading environment is a plus
• COVID-19 vaccination required