Mailroom Associate I

United States Digital Space LLC; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

United States Digital Space LLC is seeking a Mailroom Associate for our in-office team. You will efficiently process and deliver mail, track packages, and help with light administrative tasks in a fast-paced environment.

The role requires attention to detail, reliability, and the ability to work well both independently and with colleagues. Benefits include growth opportunities and a stable, professional setting.

Qualifications

• Minimum of 6 months customer service-related experience.
• High school diploma or equivalent (GED) required.
• Ability to work individually and in a team environment.
• Ability to work with minimal supervision.
• Ability to multitask and manage competing priorities.
• Adapt to changing fast-growing production environment.
• Strong communication, organizational, and administrative skills.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google suite.
• May be required to lift items weighing up to 50 pounds.
• Detail-oriented with an ability to work in a fast-paced environment.

Responsibilities

• Scan and sort inbound mail and deliver scans internally according to mail routing rules and required deadlines.
• Accurately track inbound and outbound mail and ensure backups are retained and tracked.
• Maintain accurate logs of incoming high-value packages and certified mail to ensure a clear chain of custody. Prepare letters and packages for shipment, including weighing items, calculating postage, and choosing the most cost-effective shipping method (USPS, UPS, FedEx, etc.).
• Monitor and restock mailroom supplies (envelopes, boxes, tape, toner, etc.) and place orders before items run out.
• Receive and sign for deliveries from external couriers and coordinate pickups for urgent outgoing shipments.
• Perform basic troubleshooting on mailroom machinery, such as postage meters, folding machines, and printers.
• Assist with light administrative tasks, such as assembling marketing kits or moving small office furniture/supplies as needed.

Skills

Customer service

Teamwork

Multitasking

Communication

Administrative skills

Education

High school diploma or GED

Tools

Microsoft Office

Google Suite

Job description

Employee Applicant Privacy NoticeWho we are:

Shape a brighter financial future with us.

Together with our members, we’re changing the way people think about and interact with personal finance.

We’re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we’re at the forefront. We’re proud to come to work every day knowing that what we do has a direct impact on people’s lives, with our core values guiding us every step of the way.

Join us to invest in yourself, your career, and the financial world.The role:

The Mailroom Associate is responsible for efficiently processing and delivering all incoming and outgoing mail ensuring all correspondence reaches its destination quickly and accurately. This requires a high level of attention to detail and strong organizational skills while adhering to strict deadlines and maintaining a high level of confidentiality and professionalism.

What you’ll do:

• Scan and sort inbound mail and deliver scans internally according to mail routing rules and required deadlines.
• Accurately track inbound and outbound mail and ensure backups are retained and tracked.
• Maintain accurate logs of incoming high-value packages and certified mail to ensure a clear chain of custody.Prepare letters and packages for shipment, including weighing items, calculating postage, and choosing the most cost-effective shipping method (USPS, UPS, FedEx, etc.).
• Monitor and restock mailroom supplies (envelopes, boxes, tape, toner, etc.) and place orders before items run out.
• Receive and sign for deliveries from external couriers and coordinate pickups for urgent outgoing shipments.
• Perform basic troubleshooting on mailroom machinery, such as postage meters, folding machines, and printers.
• Assist with light administrative tasks, such as assembling marketing kits or moving small office furniture/supplies as needed.

What you’ll need:

• Minimum of 6 months customer service-related experience
• High school diploma or equivalent (GED) required
• Ability to effectively work individually and in a team environment.
• Ability to work and accomplish goals with minimal supervision
• Ability to multitask and manage competing priorities
• Ability to adapt to changing fast-growing production environment
• Strong communication, organizational, and administrative skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google suite
• May be required to lift items weighing up to 50 pounds
• Must be detail-oriented with an ability to work in a fast-paced environment

Nice to have:

• 1+ year mailroom experience
• Prior knowledge of or work experience in a banking environment

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Position Type/Expected Hours of Work

This is a full-time, in-office position and hours of work and days are Monday through Friday, between 8:00 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Compensation and Benefits

The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate’s experience, skills, and location.

To view all of our comprehensiveand competitivebenefits, visit ourBenefits at the companypage!

the company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.

The Company hires the best qualified candidate for the job, without regard to protected characteristics.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

New York applicants: Notice of Employee Rights

the company is committed to an inclusive culture. As part of this commitment, the company offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email [e-mail].

We are unable to accommodate remote work from Hawaii, Alaska or Puerto Rico at this time.

Internal Employees

If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.