Mailroom Clerk

Tavrn; San Francisco (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

Tavrn in San Francisco is seeking a detail-oriented candidate to join our team on a temporary basis to manage inbound mail and scanning at our SF office. This hands-on role focuses on opening, sorting, prepping, and scanning documents into our digital systems while preventing misfiles.

The position requires reliability, HIPAA awareness, and the ability to work independently after training. Compensation is $20–$25/hour, paid weekly, with 20–25 hours per week, Monday–Friday during business hours.

Qualifications

• Strong attention to detail and accuracy.
• Comfortable with repetitive, hands-on work and staying organized under volume.
• Reliable and punctual; able to work independently after training.
• Discretion with confidential material.
• Familiarity with HIPAA regulations.

Responsibilities

• Receive, open, and sort incoming mail daily.
• Prep documents for scanning (remove staples, flatten pages, order pages correctly).
• Scan documents using office scanners; verify scans are complete and legible.
• Name, tag, and upload scanned files following our filing conventions.
• Flag time-sensitive or unusual mail items for the operations team.
• Maintain an organized, tidy mailroom and secure handling of physical documents.
• Shred or archive originals per our retention procedures.

Skills

Attention to detail

Reliable

Discretion with confidential material

HIPAA familiarity

Job description

About Tavrn

Tavrn builds technology that helps law firms retrieve and manage medical records.

About the Role

We’re looking for a detail-oriented, reliable person to join us on a temporary basis to manage inbound mail and scanning at our San Francisco office. This is hands-on, process-driven work: you’ll open, sort, prep, and scan documents into our digital systems and make sure nothing gets lost or misfiled.

What You’ll Do

• Receive, open, and sort incoming mail daily

• Prep documents for scanning (remove staples, flatten pages, order pages correctly)

• Scan documents using office scanners; verify scans are complete and legible

• Name, tag, and upload scanned files following our filing conventions

• Flag time-sensitive or unusual mail items for the operations team

• Maintain an organized, tidy mailroom and secure handling of physical documents

• Shred or archive originals per our retention procedures

What We’re Looking For

• Strong attention to detail and accuracy

• Comfortable with repetitive, hands-on work and staying organized under volume

• Reliable and punctual; able to work independently after training

• Discretion with confidential material

• Familiarity with HIPAA regulations

• Hardworking and ready to jump into a startup environment

Details

• Schedule: 20-25 hours/week, Monday–Friday during business hours (flexible within that window)

• Duration: Temporary — approximately 2 months, with possible extension

• Start date: ASAP

• Compensation: $20–$25/hour depending on experience, paid weekly

• Location: Fully on-site at our SF office in SOMA