Mailroom Assistant

Beacon Hill; Boston (MA); On-site; USD 26,000 - 28,000; Full time

Job summary

Beacon Hill in Boston, MA seeks a Mailroom Assistant for an on-site, 40-hour/week temporary role. Salary is USD 19–20 per hour, with 8:00 AM–4:00 PM EST hours, Monday–Friday. Responsibilities include mail processing, deliveries, document uploads, and basic IT support.

Ideal candidates are able to lift up to 75–100 lbs, work independently, and maintain confidentiality while supporting an investment/financial services environment.

Qualifications

• Basic clerical skills including printing, scanning, and email communication.
• Familiarity with Microsoft Office, Google Workspace, and Adobe products.
• Strong attention to confidentiality and handling sensitive information.
• Willingness to learn additional business tools and systems.

Responsibilities

• Sort, scan, process, and distribute incoming mail.
• Coordinate deliveries/pickups with FedEx, UPS, and postal services.
• Upload compliance-related documents for review.
• Support remote employees with printing and mailing needs.
• Serve as the point of contact for mail and shipping inquiries.
• Assist with printer maintenance and basic IT support.
• Coordinate vendor service calls and on-site replacements.
• Greet and escort visitors as needed.
• Manage office supplies inventory and restocking.
• Coordinate shredding services and records management.
• Maintain organization and cleanliness of common areas.
• Assist with office moves and workspace setup.

Skills

Mailroom operations

Organizational skills

Confidentiality

Communication

Independent work

Tools

Microsoft Office

Google Workspace

Adobe products

Job description

Mailroom Assistant (1473792AG) Boston, Massachusetts

Salary: USD19 - USD20 per hour

This temporary Mailroom and Office Services Clerk position pays $20/hour and is scheduled Monday through Friday, 8:00 AM to 4:00 PM EST (40 hours/week, fully onsite) in Boston, MA. The role is with an investment/financial services firm and is expected to last at least 2 weeks, with an immediate start due to a leave coverage need.

Key Responsibilities

• Sort, scan, process, and distribute incoming mail
• Coordinate FedEx, UPS, and postal deliveries/pickups
• Upload compliance-related documents for review
• Support remote employees with printing and mailing needs
• Serve as the point of contact for mail and shipping inquiries
• Assist with printer maintenance, toner changes, and basic IT support
• Coordinate vendor service calls and on-site technology replacements
• Greet and escort visitors as needed
• Manage office supplies inventory and restocking
• Coordinate shredding services and records management
• Maintain organization, cleanliness, and appearance of common areas
• Assist with office moves, reorganizations, and workspace setup
• Perform additional administrative and operational duties as assigned

Qualifications

• Ability to regularly lift up to 75 lbs. and occasionally up to 100 lbs.
• Ability to stand and walk for extended periods
• Basic clerical skills including printing, scanning, and email communication
• Familiarity with Microsoft Office, Google Workspace, and Adobe products
• Strong attention to confidentiality and handling sensitive information
• Willingness to learn additional business tools and systems
• Strong communication, problem-solving, and organizational skills
• Ability to work independently, take initiative, and collaborate with a team
• Basic computer, mathematical, reading, writing, and clerical proficiency