Scanning / Mail Clerk

Testan Law; Thousand Oaks (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

Testan Law is seeking a detail‑oriented office/clerical assistant to support California field offices. The role requires at least one year of office experience and familiarity with scanning in a paperless environment; prior law firm experience preferred but not required.

Onsite in Westlake Village, you will process mail, perform docket entries, assist with large print jobs, and help with the switchboard while upholding confidentiality and quality controls.

Qualifications

• At least 1 year of office/clerical experience.
• Experience scanning documents in a paperless environment preferred.
• Prior work experience in a law firm preferred but not required.
• Able to lift 5–40 pounds.
• Proficient with computers, software and document scanning.
• Maintains confidentiality; detail oriented; able to multi task in high-volume environment.
• Assist with answering the company switchboard as needed.
• Adhere to policies, procedures and quality controls for scanning legal records.

Responsibilities

• Process incoming and outgoing mail/electronically.
• Docket Entry.
• Assist with large print jobs.
• Able to lift 5–40 pounds.
• Experience with scanning documents and keeping confidentiality.
• Support switchboard as needed.
• Follow scanning quality controls for legal records.

Skills

Office experience

Attention to detail

Tools

Microsoft Word

Outlook

Excel

Nuance PDF

Job description

Testan Law is looking for an individual with at least ONE year of previous office/clerical experience to assist with digitized filing and performing general clerical duties in support of various California field office locations. Prior experience scanning documents in a paperless environment is preferred.

• Processing incoming and outgoing mail/electronically
• Docket Entry
• Assisting with large print jobs
• Able to lift 5-40 pounds
• Experience working with computers, software, and scanning documents.
• Advanced Microsoft Office Skills, specifically Microsoft Word, Outlook, Excel and Nuance PDF.
• Maintaining confidentiality of work-related information and materials.
• Attention to detail, accuracy, able to multi-task with the ability to work in a high volume environment
• Assist with answering company switchboard, as needed.
• Adhere to policies, procedures, and quality controls in relation to scanning legal records and electronic imaging.
• Prior work experience in a law firm is preferred, but not required.

The job location is onsite in Westlake Village. This is not a remote or hybrid remote position.

The anticipated hourly rate ranges from $18.00 to $23.00, depending on qualifications, experience, and other relevant factors.

Testan Law offers a competitive salary and benefits package including medical, dental, life, vacation/sick time off, short- and long-term disability insurance, medical flexible spending accounts, and 401k.

For more information about our company, please visit our website at testanlaw.com.