Mailroom Clerk

Guardian Tax; Irvine (CA); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Paid Training

Medical, Dental & Vision Benefits

Room to Grow

Award-Winning Company

Job summary

Guardian Tax is hiring a Mailroom Clerk in Irvine, CA for an entry-level, full-time office role. No prior mailroom experience is required; training is provided.

The position emphasizes reliable attendance, organization, and a positive attitude as you handle daily mail intake, sorting, processing, and confidential documents within a collaborative office environment. You will perform routine mail runs to the post office, manage documentation, and support multiple departments to ensure timely

Qualifications

• Dependable and punctual.
• Good time management.
• Basic computer skills (scanning, uploading, organizing digital files).
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to learn.
• Comfortable handling confidential documents.
• Able to work full-time, in-office in Irvine.

Responsibilities

• Daily Mail Intake & Outtake: manage all incoming and outgoing mail, ensuring prompt processing.
• Time-Sensitive Deliveries: daily trips to post office and designated locations for urgent documents.
• Mail Sorting & Distribution: sort and route incoming mail to the right departments.
• Document Processing: open, scan, upload, and file documents per procedures.
• Outgoing Mail Preparation: pack, label, and process certified/priority mail.
• Mail Tracking & Recordkeeping: log mail and delivery confirmations.
• Confidentiality: handle sensitive client tax documents with discretion.
• Department Support: coordinate with internal departments to ensure timely processing.

Skills

Dependable

Punctual

Time management

Basic computer skills

Organization

Attention to detail

Confidential documents

Willing to learn

Job description

Looking for a Chill Office Job? We've Got You!

Just graduated? Looking for your first real office job? Or simply want a steady Monday–Friday gig with a great team and a fun work environment?

Guardian Tax is hiring a Mailroom Clerk, and we're happy to train the right person!

We're looking for someone who's reliable, organized, has a positive attitude, and enjoys a mix of office work and getting out of the office throughout the day.

No sales. No cold calling. No crazy experience requirements. Just a solid job with a great company!

Key Responsibilities

• Daily Mail Intake & Outtake: Manage all incoming and outgoing company mail, ensuring everything is received, processed, and distributed promptly.
• Time-Sensitive Deliveries: Responsible for making daily trips to the post office and other designated locations to drop off urgent, time-sensitive documents and materials.
• Mail Sorting & Distribution: Sort, organize, and distribute incoming mail to the appropriate departments.
• Document Processing: Open, scan, upload, and properly file documents according to company procedures.
• Outgoing Mail Preparation: Prepare, package, label, and process outgoing correspondence, including certified mail and priority shipments.
• Mail Tracking & Recordkeeping: Maintain accurate logs of incoming and outgoing mail, tracking numbers, and delivery confirmations.
• Confidentiality: Handle sensitive client tax documents, financial records, and company information with the highest level of discretion.
• Department Support: Coordinate with internal departments to ensure important documents are processed and delivered on time.

What You Need

• Dependable and punctual
• Stron Time Management Skills
• Basic computer skills, including scanning, uploading and organizing digital files
• Good organizational skills and attention to detail
• Positive attitude and willingness to learn
• Comfortable handling confidential documents
• Able to work full-time, in-office in Irvine

No previous mailroom experience necessary! We'll teach you everything you need to know.

Why You'll Like Working Here

• Monday–Friday Schedule: Enjoy your weekends!
• No Sales or Cold Calling: Just straightforward office work.
• A Change of Scenery: Daily mail runs give you a chance to get out of the office.
• Fun Office Environment: Music, team lunches, company events, and great coworkers.
• Medical, Dental & Vision Benefits
• Paid Training: Learn as you go.
• Room to Grow: Get your foot in the door with a growing company.
• Award-Winning Company: Guardian Tax is a proud 2025 BBB Torch Award for Ethics winner!

Sound Like Your Kind of Job?

If you're looking for a laid-back, entry-level office position where you can stay busy, learn new skills, and work with a great team, we'd love to meet you!