Mail Receiving Clerk

MemorialCare; Fountain Valley (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

MemorialCare is seeking a reliable Mailroom Clerk/Courier to manage the timely and secure delivery and collection of mail, packages, and documents across organization locations. With minimal supervision, you will be responsible for processing and distributing all incoming and outbound mail and maintaining related ERP records.

You will operate mailroom equipment, monitor supplies, and ensure compliance with security policies while coordinating with dispatchers and departments to ensure smooth

Qualifications

• Minimum 1 year mailroom/office clerical experience required.
• Valid drivers license with a clean driving record.
• Proven experience as a courier or in a similar role is preferred.
• Strong organizational and time-management skills.
• Ability to lift and carry packages up to 50 lbs.
• Familiarity with GPS devices and route planning tools.

Responsibilities

• Collect, sort, and distribute incoming and outgoing mail and packages.
• Deliver interoffice correspondence and materials to various departments.
• Ensure timely pickup and delivery of external mail to and from post offices, courier services, and other locations.
• Maintain accurate records of deliveries and pickups.
• Operate mailroom equipment such as postage meters, scanners, and copiers.
• Monitor inventory of mailroom supplies and request replenishments as needed.
• Assist with packaging, labeling, and preparing shipments.
• Follow security and confidentiality protocols when handling sensitive materials.
• Report any delivery issues or delays to the supervisor promptly.
• Pick up and deliver items to designated locations according to schedule.
• Ensure the safe handling and transportation of sensitive or confidential materials.
• Obtain signatures and delivery confirmations as required.
• Maintain accurate records of deliveries and pickups.
• Communicate with dispatchers, clients, and team members to coordinate deliveries.
• Perform routine vehicle inspections and report any issues.
• Adhere to all traffic laws and safety regulations.

Skills

Mailroom operations

Delivery coordination

Recordkeeping

GPS & route planning

Customer service

Valid driver's license

Education

High school diploma or equivalent

Tools

PeopleSoft FSCM/Prime

Job description

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Seeking a reliable and detail-oriented Mailroom Clerk/Courier to manage the timely and secure delivery and collection of mail, packages, and documents within and outside the organization. The ideal candidate will ensure efficient mailroom operations and maintain a high level of customer service. With minimum supervision, this position is directly accountable for the processing and distribution of all incoming and outgoing mail for the organization. This position is also responsible for all receiving, notification, tracking for the assigned organization locations physically and in ERP or designated electronic format.

• Collect, sort, and distribute incoming and outgoing mail and packages.

• Deliver interoffice correspondence and materials to various departments.

• Ensure timely pickup and delivery of external mail to and from post offices, courier services, and other locations.

• Maintain accurate records of deliveries and pickups.

• Operate mailroom equipment such as postage meters, scanners, and copiers.

• Monitor inventory of mailroom supplies and request replenishments as needed.

• Assist with packaging, labeling, and preparing shipments.

• Follow security and confidentiality protocols when handling sensitive materials.

• Report any delivery issues or delays to the supervisor promptly.

• Pick up and deliver items to designated locations according to schedule.

• Ensure the safe handling and transportation of sensitive or confidential materials.

• Obtain signatures and delivery confirmations as required.

• Maintain accurate records of deliveries and pickups.

• Communicate with dispatchers, clients, and team members to coordinate deliveries.

• Perform routine vehicle inspections and report any issues.

• Adhere to all traffic laws and safety regulations.

• Ability to understand PeopleSoft/FSCM/Prime receiving processes & procedures.

• Commitment to enhancing customer service by recommending and contributing to department improvements.

• Be at work and be on time

• Follow company policies, procedures and directives

• Interact in a positive and constructive manner

• Prioritize and multitask

• Minimum 1 year mailroom/office clerical experience required.
• Valid driver's license with a clean driving record.
• Proven experience as a courier or in a similar role is preferred.
• Strong organizational and time-management skills.
• Ability to lift and carry packages up to 50 lbs.
• Familiarity with GPS devices and route planning tools
• High school diploma or equivalent.