Mailroom Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 42,000 - 44,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a temporary Mailroom and Office Services Clerk in Boston, MA. The role runs Monday through Friday, 8:00 AM to 4:00 PM EST, is fully onsite, and pays $20/hour with an expected duration of at least two weeks for leave coverage.

Responsibilities include mail sorting, distribution, vendor coordination, and basic IT support. The position requires lifting up to 75–100 lbs. and strong confidentiality. Immediate start available.

Qualifications

• Basic clerical tasks including printing, scanning, and email communication.
• Familiarity with Microsoft Office, Google Workspace, and Adobe products.
• Strong attention to confidentiality and handling sensitive information.

Responsibilities

• Sort, scan, process, and distribute incoming mail.
• Coordinate deliveries and pickups (FedEx, UPS, USPS).
• Upload compliance-related documents for review.

Skills

Communication

Organization

Problem-solving

Independence

Team collaboration

Confidentiality

Willingness to learn

Attention to detail

Tools

Microsoft Office

Google Workspace

Adobe products

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This temporary Mailroom and Office Services Clerk position pays $20/hour and is scheduled Monday through Friday, 8:00 AM to 4:00 PM EST (40 hours/week, fully onsite) in Boston, MA. The role is with an investment/financial services firm and is expected to last at least 2 weeks, with an immediate start due to a leave coverage need.

Key Responsibilities

• Sort, scan, process, and distribute incoming mail
• Manage outgoing mail using mailing equipment
• Coordinate FedEx, UPS, and postal deliveries/pickups
• Upload compliance-related documents for review
• Support remote employees with printing and mailing needs
• Serve as the point of contact for mail and shipping inquiries
• Assist with printer maintenance, toner changes, and basic IT support
• Coordinate vendor service calls and on-site technology replacements
• Greet and escort visitors as needed
• Manage office supplies inventory and restocking
• Coordinate shredding services and records management
• Maintain organization, cleanliness, and appearance of common areas
• Assist with office moves, reorganizations, and workspace setup
• Perform additional administrative and operational duties as assigned

Qualifications

• Ability to regularly lift up to 75 lbs. and occasionally up to 100 lbs.
• Ability to stand and walk for extended periods
• Basic clerical skills including printing, scanning, and email communication
• Familiarity with Microsoft Office, Google Workspace, and Adobe products
• Strong attention to confidentiality and handling sensitive information
• Willingness to learn additional business tools and systems
• Strong communication, problem-solving, and organizational skills
• Ability to work independently, take initiative, and collaborate with a team
• Basic computer, mathematical, reading, writing, and clerical proficiency
• Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)