Mail Processing & Records Coordinator

Knowledge Builders Inc.; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Knowledge Builders Inc. is seeking a reliable Mail Table staff member to support daily mail processing and distribution across office units. You will open and sort mail, route to the correct teams, and assist staff with retrieval requests.

The role emphasizes accuracy and organization as you maintain counts, manage mail bins, and perform data entry into the Cenuity system while supporting efficient correspondence handling.

Responsibilities

• Opening and sorting all incoming mail.
• Distributing mail to the appropriate units throughout the office.
• Assisting staff with document retrieval requests.
• Checking in opened mail three times each day.
• Keeping a daily count of all mail received.
• Placing processed mail into the appropriate distribution bins for routing to the assigned units.
• Maintaining an organized and efficient mail processing area to ensure timely handling and delivery of all incoming correspondence.
• Search the corporate database, following search guidelines for documents submitted by customers and service companies and make a printout of each exact or similar record located.
• Perform data entry of various documents into the Cenuity system. Review associated documentation for accuracy and acceptability.

Job description

Knowledge Builders Inc. is seeking a reliable Mail Table staff member to support daily mail processing and distribution across office units. You will open and sort mail, route to the correct teams, and assist staff with retrieval requests.

The role emphasizes accuracy and organization as you maintain counts, manage mail bins, and perform data entry into the Cenuity system while supporting efficient correspondence handling.