MAILROOM COORDINATOR

Psbmgmt; New York, Northern (NY, KY); Hybrid; USD 28,000 - 33,000; Part time

Job summary

PS Business Management is seeking an experienced Mailroom Coordinator for our New York office. The role focuses on mailroom and office operations, ensuring a steady flow of incoming and outgoing materials with accuracy and discretion.

The ideal candidate has 3 years of mailroom or related experience, proficiency in Microsoft Office, and the ability to type at least 25 WPM. Hours are 9:30-6:00 ET, with compensation of $20–$24 per hour; both part-time and full-time options are open based on need

Qualifications

• 3 years of mailroom, shipping/receiving, or logistics experience.
• Experience in a professional services, legal, accounting, or financial services firm preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Typing speed of at least 25 WPM.
• Ability to sit or stand for extended periods.
• Ability to lift and transport packages up to 40 lbs.

Responsibilities

• Receive, sort, scan, log, and distribute incoming mail and packages.
• Process outgoing mail, certified mail, overnight deliveries, and courier services.
• Coordinate daily pickups and deliveries with USPS, FedEx, UPS, and local couriers.
• Ensure prompt delivery of time-sensitive correspondence within the office.
• Maintain and track records of shipments and inventory in the mailroom.
• Operate postage meters, scanners and shipping platforms.
• Keep mailroom organized and machines in working order.
• Follow firm procedures regarding client, employee, financial, and legal documents.
• Additional duties as assigned.

Skills

Mailroom experience

Organizational skills

Multitasking

Interpersonal skills

Tools

Microsoft Office

Job description

PS Business Management is seeking an experienced, dependable Mailroom Coordinator to join our New York office. This is a hands-on, service-oriented position for someone who takes pride in keeping a busy professional office running smoothly and is looking for a stable, long-term role in mailroom and office operations.

The ideal candidate has prior experience in a corporate mailroom, office services, shipping/receiving, facilities support, or a similar environment. They are organized, punctual, discreet, and comfortable managing a steady flow of incoming and outgoing materials with accuracy and consistency.

Responsibilities:

• Receive, sort, scan, log, and distribute incoming mail and packages.
• Process outgoing mail, certified mail, overnight deliveries, and courier services.
• Coordinate daily pickups and deliveries with USPS, FedEx, UPS, and local courier services.
• Ensure prompt delivery of time-sensitive correspondence throughout the office.
• Maintain and track accurate records of incoming and outgoing shipments.
• Operate postage meters, scanners and shipping platforms.
• Maintain inventory of mailroom, ensuring it's organized and machines are in working order.
• Follow firm procedures regarding client, employee, financial, and legal documents.
• Additional duties as assigned.

Qualifications:

Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.

• 3 years of mailroom, shipping/receiving, or logistics required.
• Experience in a professional services, legal, accounting, or financial services firm is required.
• Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required
• Must be able to type a minimum of 25 WPM
• Must be able to sit or stand for extended periods of time
• Must be able to lift and transport packages up to 40 lbs
• Office hours are 9:30-6:00 ET Monday - Friday.

Compensation: $20- $24/ hour for PT, commensurate with experience

We are open to considering both full-time and part-time candidates. The final schedule will be determined based on the needs of the role and the successful candidate's availability.