Mail Processing & Marketing Coordinator

GEICO Maine; Portland (ME); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Flexible Schedule

Dental Insurance

Vision Insurance

Hands on Training

Job summary

GEICO Maine in Portland, ME seeks a dependable Mail Processing & Marketing Assistant to support the agency's marketing efforts. You will prepare outgoing mail, create mailing labels, process incoming mail, track campaign activity, and send follow-up emails to prospective customers.

This administrative role suits someone who is detail-oriented, organized, and able to work independently while handling confidential information responsibly. No insurance experience or license is required.

Qualifications

• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to perform repetitive tasks efficiently while maintaining accuracy.
• Basic computer skills, including email, data entry, and spreadsheets.
• Experience with Microsoft Excel & Microsoft Outlook.
• Ability to create, format, and print mailing labels or willingness to learn.

Responsibilities

• Create, format, and print mailing labels using provided customer and prospect lists.
• Accurately match mailing labels with the appropriate letters, envelopes, and marketing materials.
• Prepare outgoing mail by labeling, sorting, organizing, and assembling mail pieces.
• Ensure mailing addresses and customer information are accurate before processing.
• Organize outgoing mail for delivery or pickup.
• Receive, sort, and process incoming mail, including returned and undeliverable mail.
• Track outgoing mail quantities, mailing dates, returned mail, and campaign activity.
• Maintain organized spreadsheets and records of mailing activity.
• Update customer and prospect information as needed.
• Send professional follow-up emails to prospective customers using approved templates.
• Track completed email outreach and maintain accurate follow-up records.
• Communicate with licensed insurance agents regarding customer responses or requests for assistance.
• Maintain a clean, organized mailing workstation and monitor mailing supplies.
• Assist with additional administrative and office support tasks as needed.
• Maintain confidentiality and handle customer information responsibly.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Microsoft Outlook

Data entry

Email communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Job description

GEICO Maine in Portland, ME seeks a dependable Mail Processing & Marketing Assistant to support the agency's marketing efforts. You will prepare outgoing mail, create mailing labels, process incoming mail, track campaign activity, and send follow-up emails to prospective customers.

This administrative role suits someone who is detail-oriented, organized, and able to work independently while handling confidential information responsibly. No insurance experience or license is required.