Mailroom & Administrative Assistant

GEICO Maine; Portland (ME); Presencial; USD 35.000 - 48.000; Tempo integral

Benefícios oferecidos por esta vaga

Paid Time Off (PTO)

Flexible Schedule

Dental Insurance

Vision Insurance

Hands on Training

Resumo da vaga

GEICO Maine in Portland, ME seeks a dependable Mail Processing & Marketing Assistant to support the agency's marketing efforts. You will prepare outgoing mail, create mailing labels, process incoming mail, track campaign activity, and send follow-up emails to prospective customers.

This administrative role suits someone who is detail-oriented, organized, and able to work independently while handling confidential information responsibly. No insurance experience or license is required.

Qualificações

• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to perform repetitive tasks efficiently while maintaining accuracy.
• Basic computer skills, including email, data entry, and spreadsheets.
• Experience with Microsoft Excel & Microsoft Outlook.
• Ability to create, format, and print mailing labels or willingness to learn.

Responsabilidades

• Create, format, and print mailing labels using provided customer and prospect lists.
• Accurately match mailing labels with the appropriate letters, envelopes, and marketing materials.
• Prepare outgoing mail by labeling, sorting, organizing, and assembling mail pieces.
• Ensure mailing addresses and customer information are accurate before processing.
• Organize outgoing mail for delivery or pickup.
• Receive, sort, and process incoming mail, including returned and undeliverable mail.
• Track outgoing mail quantities, mailing dates, returned mail, and campaign activity.
• Maintain organized spreadsheets and records of mailing activity.
• Update customer and prospect information as needed.
• Send professional follow-up emails to prospective customers using approved templates.
• Track completed email outreach and maintain accurate follow-up records.
• Communicate with licensed insurance agents regarding customer responses or requests for assistance.
• Maintain a clean, organized mailing workstation and monitor mailing supplies.
• Assist with additional administrative and office support tasks as needed.
• Maintain confidentiality and handle customer information responsibly.

Conhecimentos

Attention to detail

Organizational skills

Microsoft Excel

Microsoft Outlook

Data entry

Email communication

Formação

High school diploma or equivalent

Ferramentas

Microsoft Excel

Microsoft Outlook

Descrição da vaga

Job Description

We're looking for a dependable, organized, and detail-oriented individual to join our locally owned GEICO insurance agency in Portland, Maine!

As our **Mail Processing & Marketing Assistant**, you'll help support our agency's marketing efforts by preparing outgoing mail, creating and printing mailing labels, processing incoming mail, tracking marketing activity, and sending follow-up emails to prospective customers.

This is a hands-on administrative position that's ideal for someone who enjoys staying organized, working independently, and completing tasks accurately and efficiently.

Your attention to detail will help ensure our marketing materials reach the right people and prospective customers receive timely follow-up communications.

No insurance experience or insurance license is required for this administrative position.

Benefits

• Paid Time Off (PTO)
• Flexible Schedule
• Dental Insurance
• Vision Insurance
• Hands on Training

Responsibilities

• - Create, format, and print mailing labels using provided customer and prospect lists.
• - Accurately match mailing labels with the appropriate letters, envelopes, and marketing materials.
• - Prepare outgoing mail by labeling, sorting, organizing, and assembling mail pieces.
• - Ensure mailing addresses and customer information are accurate before processing.
• - Organize outgoing mail for delivery or pickup.
• - Receive, sort, and process incoming mail, including returned and undeliverable mail.
• - Track outgoing mail quantities, mailing dates, returned mail, and campaign activity.
• - Maintain organized spreadsheets and records of mailing activity.
• - Update customer and prospect information as needed.
• - Send professional follow-up emails to prospective customers using approved templates.
• - Track completed email outreach and maintain accurate follow-up records.
• - Communicate with licensed insurance agents regarding customer responses or requests for assistance.
• - Maintain a clean, organized mailing workstation and monitor mailing supplies.
• - Assist with additional administrative and office support tasks as needed.
• - Maintain confidentiality and handle customer information responsibly.

Requirements

• - Excellent attention to detail and commitment to accuracy.
• - Strong organizational and time-management skills.
• - Ability to perform repetitive tasks efficiently while maintaining accuracy.
• - Basic computer skills, including email, data entry, and spreadsheets.
• - Experience with Microsoft Excel & Microsoft Outlook
• - Ability to create, format, and print mailing labels or willingness to learn.
• - Strong written communication skills, including spelling and grammar.
• - Ability to follow detailed written and verbal instructions.
• - Dependable, punctual, and self-motivated.
• - Comfortable working independently with minimal supervision.
• - Ability to manage multiple tasks and meet established deadlines.
• - Strong work ethic and willingness to assist with various administrative duties.
• - Previous experience in mail processing, administrative support, data entry, or office operations preferred but not required.
• - High school diploma or equivalent preferred.