Mail Clerk

Ramapo College of New Jersey; Mahwah (NJ); On-site; USD 39,000 - 41,000; Full time

Job summary

Ramapo College of New Jersey is seeking a Mail Clerk to support the campus mail operations in a full-time role. Under the Storeroom Supervisor, you will deliver, receive, sort, and prepare a high volume of mail and packages for internal distribution.

The position requires lifting up to 70 lbs, a New Jersey driver's license, and at least one year of mail experience. You will follow schedules, maintain records, and use campus IT and logging systems to ensure accurate mail handling.

Qualifications

• One year of experience in the collecting, sorting, and distributing of mail.
• Appointees will be required to possess a driver's license valid in New Jersey.

Responsibilities

• Under supervisory direction, sorts and distributes interoffice and U.S. mail.
• Receives, date-stamps, and distributes incoming letters and packages; obtain signatures when needed.
• Handles folding, insertion, sealing, labeling; maintains related machines.
• Makes intradepartmental mail runs; may drive or unload the mail truck.
• Prepares outgoing mail for delivery to state and federal offices.
• Adheres to mail schedules and expedites peak loads.
• Dispenses postage stamps to offices.
• Prepares simple reports on mail unit programs and activities.
• Maintains essential records and files.
• Uses electronic/manual recording systems; lifts up to 70 lbs.

Job description

About Ramapo College of New Jersey

Ramapo College of New Jersey is the state’s premier public liberal arts college, where students build the confidence, skills, and perspective to thrive in a changing world. Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains and just a short trip from New York City, Ramapo blends the best of both worlds: natural beauty, state-of-the-art facilities, and access to one of the world’s most dynamic job markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered experience defined by a 16:1 student–faculty ratio, small classes, and faculty who mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and a growing portfolio of graduate programs in fields such as Business Administration, Data Science, Nursing, Educational Leadership, Social Work, Special Education, and the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on learning through internships, co-ops, study abroad, faculty research, service projects, and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio, and the Peter P. Mercer Learning Commons. Ramapo’s award-winning residence halls are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New Jersey public colleges by College Choice, named a Best Regional University North by U.S. News & World Report, and celebrated by Kiplinger’s, Money Magazine, Colleges of Distinction, and Victory Media’s Military Friendly rankings.

At Ramapo, students don’t just earn degrees; they discover their strengths, explore new possibilities, and build the foundation for bold futures.

Working at Ramapo

Ramapo College of New Jersey has been recognized as a “Great College to Work For,” where our employees are at the heart of everything we do. We foster an equitable and fair workplace where ideas are welcomed, contributions are valued, and individuals are encouraged to grow both professionally and personally. Employees benefit from meaningful work, opportunities for development, and the chance to make a lasting impact on students’ lives every day.

At Ramapo College, we believe excellence is achieved through teamwork, respect, accountability, innovation, and a shared commitment to learning. Our all-hands-on deck culture requires leadership at all levels to ensure we achieve our mission, implement our goals, and invest in our future one student at a time. We are proud to offer a supportive environment that values well-being and continuous improvement. We believe in being bold, being kind, and being good teammates, making Ramapo not just a place to work, but a great place to belong.

Ramapo College offers outstanding benefits through the New Jersey State Benefits system, generous PTO, professional development opportunities, wellness programs, tuition discounts for employees and their dependents, and much more.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time, CWA position, and hours of work and days are determined by the supervisor. Note: Employees serving in job titles assigned specific workweek limits of 35 hours are entitled to be compensated for approved time worked in excess of their normal workweek at the rate of time and one-half. comparable amounts of time off, provided prior approval is given by the supervisor and Unit Head.

COMPENSATION

CWA - A9 - Steps 1-2

$39,357.93 - $41,070.21

JOB SUMMARY

Under direction of the Storeroom Supervisor, the Mail Clerk performs the work involved in the delivering, receiving, sorting, distributing, and preparing of a large volume of mail; does related work as required.

Duties

• Under supervisory direction, performs the work involved with the receipt, sorting, and distributing of interoffice and U.S. mail.
• Performs the work involved in the receipt, date-stamping, and intradepartmental distribution of incoming letters and packages; sees that proper signatures are obtained where necessary.
• Performs the work involved in the folding, inserting, sealing, and labeling operations including the maintenance, service, and repair of related machines.
• Makes regular and special runs for the intradepartmental collections of outgoing mail; may drive, load, and/or unload the mail truck as necessary.
• Prepares outgoing mail for delivery to a state department post office; may weigh, stamp, and deliver outgoing mail directly to the Federal Post Office.
• Closely follows schedules of collection and delivery times and makes necessary adjustments for the expedition of emergency and peak mail loads.
• Under direction of a supervisor, dispenses postage stamps to offices throughout the department or agency.
• Prepares simple statistical, accounting, and other reports of mail unit programs and activities.
• Maintains essential records and files.
• Will utilize various types of electronic and/or manual recording and information systems used by the office.
• Must be able to lift material required for mailings up to 70 lbs. Performs related work as required.

REQUIREMENTS

EXPERIENCE

One (1) year of experience in the collecting, sorting, and distributing of mail.

Appointees will be required to possess a driver's license valid in New Jersey.

EEO Statement

Ramapo College is an Affluent Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

Organizational Security Responsibilities

This position requires adherence to the organization's information security policies and procedures. All employees share responsibility for protecting the confidentiality, integrity, and availability of the organization’s mission essential IT assets, regardless of role. Individuals in this role are expected to apply appropriate safeguards, participate in required security awareness training, and promptly report potential security incidents in accordance with institutional policies.