Clerk, Post Office

Alcorn State University; Lorman (MS); On-site; USD 26,000 - 36,000; Full time

Job summary

Alcorn State University seeks a Clerk in the Post Office to manage daily mail operations on campus. You will receive, sort, and distribute mail to departments and student boxes, process outgoing mail with carriers, and ensure proper labeling, postage, and documentation.

The role requires at least a high school diploma and one year of related experience. You will handle customer inquiries, operate postage equipment, and maintain shipping logs while upholding security and accuracy in a fast-paced

Qualifications

• High school diploma or equivalent.
• 1 year of related experience.
• Clerical knowledge, filing systems, recordkeeping, and inventory.
• Ability to follow safety procedures for lifting and handling carts.
• Strong customer service and interpersonal skills.
• Proficiency with Excel and mail tracking systems.
• Ability to manage time and multitask.

Responsibilities

• Receive, sort, and distribute mail to campus departments and student mailboxes.
• Process outgoing institutional mail with carriers, ensuring labeling, postage, and documentation.
• Assist customers with inquiries regarding mail delivery, lost packages, options and rates.
• Operate postage meters, mail sorters, barcode scanners, and other mail equipment.
• Maintain shipment logs, signature receipts, and tracking information for mail.
• Receive bulk shipments and verify delivery manifests against purchase documentation.
• Ensure secure handling of confidential materials per regulations.
• Issue mailbox keys or access credentials and maintain records.
• Assist with inventory management of mailing supplies.
• Perform daily mailroom opening and closing procedures, including security checks.
• Deliver inter-office mail to designated buildings.
• Support departmental reporting, billing, and adjustments for postage and shipping costs.
• Other related duties, as assigned.

Skills

Clerical skills

Recordkeeping

Inventory management

Customer service

Time management

Multitasking

Postage equipment

Excel

Communication

Safety procedures

Job description

Job Title

Clerk, Post Office

Essential Job Functions

• Receives, sorts, and distributes incoming mail and packages tocampus departments and student mailboxes.
• Processes outgoing institutional mail through appropriatecarriers (e.g., USPS, FedEx, UPS), ensuring proper labeling,postage, and documentation.
• Assist customers with inquiries regarding mail delivery, lostpackages, shipping options, and rates.
• Operates postage meters, mail sorters, barcode scanners, andother mail equipment.
• Maintains shipment logs, signature receipts, and trackinginformation for accountable mail and packages.
• Receives bulk shipments; verifies delivery manifests againstinstitutional purchase documentation.
• Ensure secure handling of confidential and restricted materialsin accordance with institutional and postal regulations.
• Issues student mailbox keys or access credentials; maintainsrecords for mailbox assignments and fees (if applicable).
• Assists with inventory management of mailing supplies (boxes,envelopes, tape, labels, and postage).
• Performs daily mailroom opening and closing procedures,including security checks and equipment shutdown.
• Delivers inter-office mail to designated buildings whenassigned.
• Supports departmental reporting, billing, and adjustments forpostage and shipping costs.
• Other related duties, as assigned.

Qualifications

• High school diploma or equivalent.
• One (1) year of related experience.

Knowledge Skills and Abilities

• Knowledge of basic clerical practices, filing systems,recordkeeping, and inventory.
• Knowledge of safety procedures related to heavy lifting,transport carts, and storage.
• Skilled in customer service and interpersonalcommunication.
• Skilled in time management and able to handle multiple taskssimultaneously.
• Skilled in operating postage machines, scanners, sortingequipment, and office software (e.g., Excel, mail trackingsystems).
• Good communication skills, verbal, written, andinterpersonal
• Ability to keep accurate records
• Ability to apply postal rules and fees accurately andefficiently.
• Ability to work collaboratively in a fast-paced, physicallyactive environment.
• Ability to follow written and verbal communications; completetasks with minimal supervision.