Luxury Hotel Purchasing Leader

The Cooper; Charleston (SC); On-site; USD 90,000 - 120,000; Full time

Job summary

The Cooper in Charleston, SC seeks a Purchasing Manager to oversee procurement, receiving, inventory control, and supplier performance across hotel operations. You will lead the Purchasing, Receiving, and Storeroom team, partner with departments, vendors, and contractors, and ensure timely, cost-effective sourcing aligned with budgets.

The role emphasizes supply quality, vendor negotiation, contract management, and compliance with company policies, food safety, and sustainability initiatives.

Qualifications

• Minimum of five years of progressive purchasing, procurement, supply chain, or hospitality management experience; luxury hotel experience preferred.
• Strong knowledge of procurement practices, inventory management, contract negotiation, and cost control.
• Experience with purchasing and inventory systems such as Infor, BirchStreet, Coupa, or comparable procure-to-pay platforms.
• Proven ability to manage vendor relationships and negotiate favorable pricing and service agreements.
• Strong analytical, organizational, and financial management skills.
• Excellent communication and leadership abilities with demonstrated success building cross-functional partnerships.

Responsibilities

• Manage all purchasing activities for the hotel, ensuring timely procurement of goods and services required for daily operations across food and beverage, operating supplies, equipment, linens, guest amenities, spa products, engineering supplies, retail merchandise, and contracted services.
• Review and approve purchase requisitions and purchase orders in accordance with company policies and authorization guidelines.
• Ensure purchasing activities align with approved budgets, operating forecasts, and financial objectives.
• Monitor market conditions, pricing trends, and supply availability to identify cost-saving opportunities and minimize operational disruptions.
• Serve as the primary point of contact for hotel vendors, suppliers, and service providers.
• Develop and maintain vendor relationships that deliver competitive pricing, service reliability, and product quality consistent with BHC standards.
• Negotiate contracts, pricing agreements, payment terms, and service-level expectations.
• Oversee inventory management practices to ensure proper stock levels and minimize waste across all departments.
• Collaborate with Receiving and Storeroom teams to verify deliveries, inventory accuracy, and product quality.
• Enforce FIFO inventory practices across all applicable departments.
• Monitor inventory turnover and purchasing trends to optimize stock levels and reduce carrying costs.
• Investigate and resolve inventory variances, damaged goods, and receiving discrepancies.
• Analyze purchasing data and spending patterns to identify cost-saving opportunities and inform leadership.
• Prepare purchasing reports, vendor performance metrics, and cost analyses for hotel leadership.
• Support annual budget preparation, forecasting processes, and month-end inventory and financial reconciliation.
• Ensure accurate coding of purchases and adherence to departmental budgets.
• Maintain accurate purchasing records, contracts, supplier documentation, and procurement files in compliance with company policies, internal controls, and audit requirements.
• Ensure compliance with local regulations, food safety requirements, and sustainability initiatives.
• Partner with Food & Beverage, Housekeeping, Spa, Engineering, Security, and all operational departments to anticipate business needs and ensure timely delivery of products and services.
• Coordinate with Finance and Accounts Payable to ensure accurate invoice reconciliation and timely vendor payments.
• Provide flexible support to purchasing operations at other BHC properties when needed.
• Lead, train, and develop Purchasing, Receiving, and Storeroom team members, establishing departmental goals, procedures, and performance standards.
• Conduct regular coaching, training, and performance evaluations for all direct reports.

Skills

Vendor management

Procurement

Cost control

Contract negotiation

Leadership

Analytical skills

Cross-functional collaboration

Data analysis

Education

Bachelor’s degree in business, supply chain management, hospitality, or related field

Tools

Infor

BirchStreet

Coupa

Job description

The Cooper in Charleston, SC seeks a Purchasing Manager to oversee procurement, receiving, inventory control, and supplier performance across hotel operations. You will lead the Purchasing, Receiving, and Storeroom team, partner with departments, vendors, and contractors, and ensure timely, cost-effective sourcing aligned with budgets.

The role emphasizes supply quality, vendor negotiation, contract management, and compliance with company policies, food safety, and sustainability initiatives.