Luxury Executive Coordinator & Scheduler

Rebel Hotel Company; Santa Barbara (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

El Encanto is seeking an Executive Administrative Coordinator to provide organized, responsive support to the General Manager and the Executive Team in Santa Barbara. You will manage calendars, travel, meetings, and high-level communications on behalf of senior leadership.

The role requires superb organizational skills, proactive service orientation, and the ability to handle confidential information with discretion in a luxury hospitality setting.

Qualifications

• Highly organized and proactive.
• Excellent communication skills.
• Ability to handle confidential information with discretion.
• Capable of managing multiple priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to the General Manager and Executive Team, including calendars, meetings, travel, and scheduling.
• Prepare agendas, reports, and executive documents; capture action items and coordinate follow-ups.
• Coordinate logistics for executive meetings, VIP visits, and leadership events.
• Maintain organized records and support property-wide initiatives across the hotel.

Skills

Organizational skills

Communication

Discretion

Multitasking

Tools

Microsoft Office

Calendar management

Job description

El Encanto is seeking an Executive Administrative Coordinator to provide organized, responsive support to the General Manager and the Executive Team in Santa Barbara. You will manage calendars, travel, meetings, and high-level communications on behalf of senior leadership.

The role requires superb organizational skills, proactive service orientation, and the ability to handle confidential information with discretion in a luxury hospitality setting.