Executive Coordinator, (Full Time)

Rebel Hotel Company; Santa Barbara (CA); Presencial; USD 52 000 - 78 000; Tempo integral

Resumo da oferta

El Encanto is seeking an Executive Administrative Coordinator to provide organized, responsive support to the General Manager and the Executive Team in Santa Barbara. You will manage calendars, travel, meetings, and high-level communications on behalf of senior leadership.

The role requires superb organizational skills, proactive service orientation, and the ability to handle confidential information with discretion in a luxury hospitality setting.

Qualificações

• Highly organized and proactive.
• Excellent communication skills.
• Ability to handle confidential information with discretion.
• Capable of managing multiple priorities in a fast-paced environment.

Responsabilidades

• Provide day-to-day administrative support to the General Manager and Executive Team, including calendars, meetings, travel, and scheduling.
• Prepare agendas, reports, and executive documents; capture action items and coordinate follow-ups.
• Coordinate logistics for executive meetings, VIP visits, and leadership events.
• Maintain organized records and support property-wide initiatives across the hotel.

Conhecimentos

Organizational skills

Communication

Discretion

Multitasking

Ferramentas

Microsoft Office

Calendar management

Descrição da oferta de emprego

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

The Executive Administrative Coordinator provides organized, responsive, and professional administrative support to El Encanto’s General Manager and Executive Team. Serving as a central point of coordination for executive schedules, meetings, communications, projects, and property priorities, this role helps ensure the Executive Office operates efficiently and effectively.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable working with senior leadership in a fast-paced luxury hospitality environment. This position requires excellent communication skills, attention to detail, discretion, and the ability to manage multiple priorities with professionalism.

MAIN DUTIES & RESPONSIBILITIES:

Executive Administration & Coordination

• Provide day-to-day administrative support to the General Manager and Executive Team, including calendars, meetings, appointments, property visits, travel arrangements, and executive scheduling.
• Prepare agendas, presentations, correspondence, reports, meeting materials, and other executive documentation; capture action items and coordinate appropriate follow-up.
• Support preparation and logistics for Executive Committee meetings, ownership and VIP visits, leadership events, and other important property activities.
• Track executive priorities, deadlines, requests, and special projects to help ensure timely completion and effective follow-through.

Communication & Executive Office Support

• Serve as a professional point of contact for the Executive Office, coordinating communications and appropriately directing inquiries from team members, guests, vendors, ownership representatives, and business partners.
• Draft and format executive communications, memoranda, presentations, notices, and other correspondence while maintaining a high degree of accuracy and professionalism.
• Handle confidential business, personnel, and operational information with discretion and sound judgment.
• Assist with leadership meetings, property events, recognition activities, and other Executive Team initiatives.

Organization & Property Support

• Maintain organized systems for executive records, projects, recurring meetings, operational priorities, and important property deadlines.
• Compile information and prepare reports, spreadsheets, presentations, and summaries for leadership review.
• Coordinate with department leaders to gather information, support property-wide initiatives, and facilitate communication and follow-through across the hotel.
• Identify opportunities to improve Executive Office organization, administrative processes, communication, and workflow.

Full-Time/Part-Time Full-Time

Salary Range $30.00 Hourly

Exempt/Non-Exempt Non-Exempt

This position is currently accepting applications.

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