Luxury Construction Ops & Client Coordinator

Quality service improvements; Florida; Vor Ort; USD 42.000 - 55.000; Vollzeit

Zusammenfassung

Quality Service & Improvements, LLC (QSI) is a rapidly growing electrical and contracting company based in South Florida, specializing in luxury residential, commercial, and marine projects. We seek an organized Office Administrator to support management and payroll, handle client communications, and manage scheduling and documentation.

The role requires multitasking in a fast-moving environment, with responsibilities spanning estimates, invoicing, record-keeping, and coordination with field

Qualifikationen

• 2+ years of experience in construction, electrical, or service-based business.
• Experience with estimating/invoicing software (Joist, QuickBooks, or similar).
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Highly organized and detail-oriented.
• Experience with high-end residential or design clients is preferred.

Aufgaben

• Prepare and send estimates and invoices.
• Follow up on outstanding payments.
• Coordinate scheduling with field technicians.
• Communicate with clients, designers, and contractors.
• Assist with material ordering and job tracking.
• Maintain organized records of jobs and client communications.
• Answer phones, emails, and messages; provide excellent customer service.
• Schedule service calls, installations, and job site visits.
• Create, update, and track estimates, invoices, and work orders.
• Maintain organized digital and physical files (contracts, permits, receipts, etc.).
• Assist with payroll processing, timesheets, and vendor payments.
• Coordinate with technicians and management for daily job assignments.
• Order materials, track deliveries, and maintain supply inventory.
• Handle basic bookkeeping tasks and update CRM or project management software.
• Prepare COIs, job packets, and compliance documents when needed.
• Perform general office duties such as scanning, filing, and managing calendars.

Kenntnisse

Written communication

Verbal communication

Multitasking

Detail-oriented

Tools

Joist

QuickBooks

CRM software

Project management software

Jobbeschreibung

Quality Service & Improvements, LLC (QSI) is a rapidly growing electrical and contracting company based in South Florida, specializing in luxury residential, commercial, and marine projects. We seek an organized Office Administrator to support management and payroll, handle client communications, and manage scheduling and documentation.

The role requires multitasking in a fast-moving environment, with responsibilities spanning estimates, invoicing, record-keeping, and coordination with field