Dynamic Construction Office Coordinator

SQUAN; West Palm Beach (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

SQUAN is seeking an Office Coordinator to provide administrative support to the Construction team and Office Manager on our West Palm Beach project. The role requires professionalism, organization, multitasking and discretion.

You will manage phones, emails, inventory, reports in Excel, use Google Earth for site mapping, maintain contact lists, coordinate office supplies, assist with meetings, and support site operations with strong written and verbal communication.

Qualifications

• High School Diploma or GED required.
• Experience in construction or related industry preferred.
• Must be organized, detail oriented, and able to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support for the leadership team and project goals.
• Answer phones, copy, respond to emails, and resolve issues.
• Receive and log inventory.
• Compile reports in Excel, including production reports.
• Extensive use of Google Earth to identify and chart project sites.
• Track progress against production sites on wall maps.
• Support financial processes and supply information as requested.
• Coordinate ordering of office equipment and supplies.
• Maintain contact lists for managers and employees.
• Oversee building maintenance and security systems.
• Build and maintain relationships with internal stakeholders.
• Ensure high level of internal client satisfaction.
• Attend operational meetings as required.
• Travel may be required for training.
• Other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Multitasking

Discretion

Education

High School Diploma or GED

Tools

Adobe

Microsoft Office

Google Earth

SiteTracker

Job description

SQUAN is seeking an Office Coordinator to provide administrative support to the Construction team and Office Manager on our West Palm Beach project. The role requires professionalism, organization, multitasking and discretion.

You will manage phones, emails, inventory, reports in Excel, use Google Earth for site mapping, maintain contact lists, coordinate office supplies, assist with meetings, and support site operations with strong written and verbal communication.